Office Assistant - Jobs in Calgary, AB

Job Description

Position: Office AssistantPart Time: ContractLocation: CalgaryWork days: Monday - FridayThe Muslim Association of Canada (MAC) is a nationally incorporated charity with chapters in 13 cities across Canada. We are currently seeking a Office Assistant to join our team in Bridgeland, the heart of Calgary.Reporting directly to the school principal, the office assistant’s responsibilities will include but not be limited to:Duties and Responsibilities:Answers telephones, relays messages, makes appointments and supplies factual information to callers.Telephones parents concerning student absenteeism, check-outs, or early dismissals.Assists in dealing with counter inquiries. Supplies verbal information, makes appointments, distributes forms, student numbers and other specific information. May receive and register substitute teachers. Files and searches office records.May be delegated responsibility for documentation of student registrations, withdrawals, transfers, late attendance, misbehaviour referrals, detentions and attendance records. May request or forward Cumulative Record Folders for transferred pupils.May operate public address and intercom systems. Assists teachers with clerical and typing tasks. Processes incoming and outgoing mail. Maintains wall charts, bulletin boards, and other informational materials.Input data into PowerSchoolUtilizes various kinds of automated equipment such as calculators, fax machines and microcomputers. Accesses computerized applications related to student systems, financial systems and purchasing systems. Operates various kinds of duplicating equipment for high volume reproduction.Checks, codes, and processes various documents. Prepares lists and tabulations which may involve arithmetic calculations. Compiles standardized reports and summaries from readily identifiable data.Maintains office supplies. Places orders and/or arranges for delivery of goods and services.Prepares files for storage, moves, and stacks filing cartons, retrieves and sorts stored material.Acts as cashier to receive monies, issues change and receipts, prepares bank deposits and prepares cash receipt records and summaries from established lists, may sell bus passes and maintain clerical records of amount received and passes issued. May assist the school's Business Office.Performs other related duties as assigned.Education and Qualifications:Previous experience in office setting an assetAbility to apply common sense understanding to carry out instructions in written, oral, or diagram formAbility to manage office and any situations that arisesAbility to thrive in a team as well as work independentlyOrganized, reliable, and highly dedicatedKnowledgeable in Microsoft Office (Excel, Outlook, PowerPoint, Word, Google Sheets)Application Form and other Documents:Cover letterResumeReferencesPolice check – working with vulnerable populations (prior to employment)Working Conditions: Office SettingSalary and Benefits: Dependent upon experience and qualificationsContract length: 10 monthsExpected start date: 2021-08-23Expected end date: 2022-06-30