Procurement Business Specialist - Jobs in Calgary, AB

Job Description

Job TitleProcurement Business SpecialistRequisition #997287.2Job TypePermanent (for any group)Position End Date (if applicable)Location:MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)PostingAbout MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. Mount Royal has carved out a distinct niche by offering smaller class sizes, a robust liberal education and unique undergraduate programs. Currently, nearly 15,000 credit students choose from 12 bachelor degrees and 36 majors.Mount Royal University is located in the traditional territories of the Niitsitapi (Blackfoot) and the people of the Treaty 7 region in southern Alberta, which includes the Siksika, the Piikani, the Kainai, the Tsuut'ina and the Iyarhe Nakoda. We are situated on land where the Bow River meets the Elbow River. The traditional Blackfoot name of this place is "Mohkinstsis," which we now call the city of Calgary. The city of Calgary is also home to the Métis Nation.Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.About Procurement ServicesA department within Finance and Commercial Operations, Procurement Services is responsible for managing, administering and coordinating supplier purchases and agreements related to goods, services, furniture, equipment, capital construction and renovations for all university faculties, departments and research initiatives.Procurement Services ensures that procurement activity is conducted in a fair, equitable and transparent process to provide the best overall value to the University. It also ensures compliance with University policies, public sector legislative requirements, competitive bidding laws and trade agreements.About the RoleMount Royal University is seeking a Procurement Business Specialist to join our Procurement Services Group, located at our Lincoln Park Campus.Reporting to the Manager of Procurement Services, the Procurement Business Specialist provides procurement services for a wide variety of capital equipment, goods and services and construction services as required by the University. The Procurement Business Specialist is the primary contact for questions relating to purchase orders and procurement methods from departments within the University and external Suppliers. The incumbent must be knowledgeable about the Canadian Free Trade Agreement (CAFTA), the New West Partnership Agreement (NWPA), MRU’s Institutional Policies, NAFTA, F.O.I.P. and Competitive Bidding Law.Responsibilities

• Clear understanding of public procurement procedures.
• Act and represent MRU Procurement Services as the first line of contact for internal users providing advice on the sourcing process, MRU standards, policy, etc.
• Source and identify suppliers for goods and services.
• Process purchase orders and change orders in the system and uses PCard, as required.
• Negotiate terms with suppliers such as price, deadlines, expectations, etc.
• Work with suppliers and internal users to resolve any discrepancies in shipping, backorders, returns, invoicing, etc.
• Act as a back-up to the Procurement Business Partner for competitive bidding processes.
• Ensure competitive bidding processes are open, fair and transparent.
• Work with stakeholders and external consultants in the issuance of competitive bidding packages.
• Post and manage competitive bidding processes on MERX/APC which includes answering inquiries, issuing addendums and post-clarification, etc.
• Main contact for ERP system training, development of tools, upgrade and testing.
• Manage and monitor University-wide contracts and manages Blanket Order and WCB/Insurance Programs.
• Set up priorities to ensure smooth flow of delivery of goods and services for the University.
• Work and act as a team member with all Procurement Services staff.

Qualifications

• Three or four year Business Degree (B.A.) or equivalent is required
• Minimum of 5 - 8 year’s of progressive industry working experience.
• A combination of experience and post-secondary education will also be considered.
• Previous experience in a Post-Secondary or Public Institution would be an asset.
• Understanding and experience in the public sector competitive bidding process is considered an asset.
• Progress towards obtaining a certificate from the Supply Chain Management Association would be an asset.
• Familiarity with E-Bid Tools (i.e. - MERX and APC).
• Working knowledge of competitive bidding law (CETA, NWPTA, CFTA) and contractual terms and conditions.
• Industry leading ERP and or Banner Application Experience would be an asset.
• Must have strong and effective communication (oral and written) skills due to the nature of working closely and effectively with internal and external stakeholders and suppliers.
• Intermediate analytical and effective problem solving skills.
• Intermediate contract negotiation skills.
• Proven ability to multi-task and efficiently respond to changing priorities.
• Self-motivated and personable individual.
• Exceptional organizational and time-management skills; ability to meet deadlines.

What We OfferTalented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre.Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.Salary: $2,455.75 semi-monthlyClosing Date: May 28, 2021A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number].pdf (ex. Smith, 999999.pdf).We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Mount Royal University hires on the basis of merit and is strongly committed to fostering diversity as a source of excellence, intellectual and cultural enrichment, and social strength. We welcome applications from those who would contribute to the further diversification of our staff, faculty and their scholarship including but not limited to Indigenous Peoples, women, persons with disabilities and persons of any sexual or gender identity, ethnic, national or socio-economic background, religion or age.Job Type: Permanent