Procurement Clerk - Jobs in Calgary, AB

Job Description

The TeamNorton Rose Fulbright Canada is committed to further developing its Professional Procurement Capability in conjunction with existing Vendor, Financial and Software Management functions. The focus of the individual will be providing administrative support and maintaining inventory and purchase records throughout the procurement process including routine sourcing efforts and the reconciliation of supplier invoices where necessary.Job OverviewThis position will be responsible for the administrative details of our procurement efforts, including maintaining the contract and asset databases for our Canadian business services group. This person will work closely with the Director of Office Services & Facilities and our Procurement Manager at Norton Rose Fulbright Canada. You will be responsible for routine sourcing efforts, maintaining procurement related databases, providing navigational support of our PO/Invoice system and assisting with supplier due diligence efforts and RFP analysis when required. Additionally, this role will be responsible for providing administrative support to the Director of Office Services & Facilities as well as submitting our annual insurance documentation and assisting with the processing of claims as may be assigned from time-to-time.This role can reside anywhere in Canada and will be largely remote.The candidate must be a people person and a self-starter who can demonstrate that they are proactive with a terrific degree of flexibility and creativity in a fast paced and challenging environment. Overtime may be required from time-to-time and you should be open to being available after hours in light of the facilities related responsibilities.Key Responsibilities and DutiesPlease note this job description does not cover or contain all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Maintain all procurement related records and databases including, but not limited to, the contract and asset databasesAssist with the reconciliation of PO and Invoices where necessary; specifically handling exceptions outside of the PO process and/or systemsAssist with the reconciliation of our P-Card and Central Air Billing accounts via CentresuiteServe as the main point of contact for navigational assistance and buyer onboarding for our PO systemAdminister our online booking travel tool (Concur); setting up profiles and providing navigational assistance as required.Participate in routine sourcing efforts as assigned by the Procurement Manager (e.g. sourcing of small custom orders, specialty items, office-specific goods or services)Assist with due diligence efforts on RFPs or other strategic sourcing efforts as assignedCoordinate with regional procurement contacts as may be appropriate on regional effortsParticipate and contribute to special projects when and where assignedProvide light administrative support to the Director of Office Services & FacilitiesQualifications & Skills Required5+ years' purchasing experience in a related field or other professional services firm. Experience with IT procurement and/or travel products are preferred.Sold grasp of purchasing terminology, practices, and procedures. Electronic Order-to-Pay experience is preferred but not requiredPerform tasks with high degree of accuracy (attention to detail is critical requirement). Experience with Access and Service Now databases are preferredStrong numeracy and budgeting skillsProven vendor management and relationship skills. Experience with trades and facility related contractors is a plusAbility to exercise discretion and professionalism, both when handling firm proprietary and third-party informationBe deadline and objective driven - must possess a track record of having clear determination and getting results within a highly matrixed environmentDemonstrate the ability to work effectively with all levels of the organization, approaching every interaction with professionalism and reasonExcellent Written and Oral Communication SkillsNorton Rose FulbrightNorton Rose Fulbright is a global legal firm. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 3800 lawyers and other legal staff based in more than 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.Recognized for our industry focus, we are strong across all the key industry sectors: financial institutions; energy; infrastructure, mining and commodities; transport; technology and innovation; and life sciences and healthcare.Wherever we are, we operate in accordance with our global business principles of quality, unity and integrity. We aim to provide the highest possible standard of legal service in each of our offices and to maintain that level of quality at every point of contact.Norton Rose Fulbright US LLP, Norton Rose Fulbright LLP, Norton Rose Fulbright Australia, Norton Rose Fulbright Canada LLP and Norton Rose Fulbright South Africa Inc are separate legal entities and all of them are members of Norton Rose Fulbright Verein, a Swiss verein. Norton Rose Fulbright Verein helps coordinate the activities of the members but does not itself provide legal services to clients.Diversity and InclusionDiversity is an important firm value. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants, employees and partners will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion or belief.To apply, please visit the Careers page of our website at www.nortonrosefulbright.com. We thank all candidates for their application, but will be contacting only those whom we select to invite for an interview.Norton Rose Fulbright Canada LLP has an accommodation process in place that provides accommodations for employees with disabilities. If you are unable to apply for a position online or require any further accommodations during our recruitment process, please contact TORHR_RH@nortonrosefulbright.com.