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Receptionist/Office Coordinator - Jobs in Calgary, AB

Trinity Place Foundation of Alberta
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Job Title: Receptionist/Office Coordinator Status: Full-TimeDepartment: Administration Reports to: Office ManagerLocation: Head Office Hours/Week: 37.5PCN: HOOCFT01 Date of Posting: October 28, 2022POSITION SUMMARY:Reporting to the Office Manager, The Receptionist/Office Coordinator is responsible for maintenance and development of office systems and practices within the Head Office. The Receptionist/Office Coordinator will be responsible to ensure that all tasks related to the office management are completed.KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO:

  • Promote TPFA in a positive and friendly manner.
  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answer, screen and forward incoming phone calls.
  • Ensure reception area is tidy and presentable, with all necessary stationery and materials.
  • Provide basic and accurate information in-person and via phone/email.
  • Receive, sort and distribute daily mail/deliveries.
  • Order front office supplies and keep inventory of stock.
  • Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
  • Other duties as required.
ATTRIBUTES:
  • Accountability and pride in your work.
  • High sense of integrity and the ability keep things confidential.
  • Demonstrated excellent written and oral communication skills.
  • Strong organizational, time management, and prioritization skills based on the urgency of projects/tasks.
  • Intermediate to advanced skills with Microsoft Word, Excel, PowerPoint and Google Docs
EDUCATION AND EXPERIENCE:
  • Completion of a post-secondary certificate/diploma from an Administrative Assistant program is strongly preferred.
  • Office Management or Administrative background will be a strong asset
  • Previous experience in a receptionist/administration role
  • Strong working knowledge of MS Office products including Word, Excel, PowerPoint, Visio and Outlook.
  • Extremely detailed orientated
  • Proven ability to effectively prioritize workflow
  • Ability to exercise good judgment, show initiative and be proactive
  • Excellent communication skills with strong problem-solving ability
  • Excellent typing & data input skills
  • Team player
WORKING CONDITIONS:This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current (within six months) Vulnerable Sector Check including a Criminal Background Check. This position is a fast-paced, challenging working environment. The ability to be flexible to meet the demands of this work environment is required for success.We thank all applicants for their interest in TPFA. However, only those selected for an interview will be contacted.Quick Apply
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