Administrative Assistant - Jobs in Chatham-Kent, ON

Job Description

Overview:Are you someone with great administrative skills Do you enjoy building relationships and working collaboratively in a team environment with both internal and external stakeholders Are you a trusted partner and a problem solver As someone with excellent communication skills and business acumen, you will thrive in our fast-paced and agile environment.Your opportunityWe are currently seeking motivated candidates for a one year contract position in the role of Administrative Assistant in our Chatham office. This is an office-based position and will require working from Dillon’s Chatham office.In this role you will be a welcome addition to our dynamic administrative team. You will showcase your organizational and communication skills in a fast-paced professional office environment.Responsibilities:What your day will look likeAdministrative Assistance (100%)

• Manage the reception area, including the switchboard, client interaction, mail and courier arrangements, along with other reception related activities
• Manage boardroom bookings and meeting arrangements, including preparation and clean-up for a variety of functions
• Maintain common areas
• Maintain and order office supplies
• Assist with the flow and approval of accounts payable invoices throughout the office and liaise with the Finance department to ensure timely processing
• Maintain the office filing system, archiving and libraries
• Arrange travel and accommodations for staff
• Format a variety of small and large complex documents using MS Word
• Edit and proofread documents for spelling, grammar, and consistency
• Prepare, format and edit Excel spreadsheets
• Complete document production, including photocopying, scanning, binding, and compiling PDF files
• Overall quality checks and reviews of documents, ensuring adherence to the company’s Quality Management System
• Assist with other administrative duties as required and contribute as part of the administration team to fulfill the variety of tasks necessary to run the office effectively.

Qualifications:What you will need to succeed

• Two (2) years of administration related experience
• A certificate or diploma in an administration related field of study will be considered an asset

Experience:

• Advanced skills in the use of Microsoft Word with experience in document formatting
• Proficient in the use of Microsoft Excel
• Experience using PDF software to edit and compile large and complex documents is considered an asset
• Professional verbal and written communication skills
• Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
• Strong interpersonal skills and a positive “can-do” attitude
• Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
• Familiarity with the Google Workspace (e.g. Gmail, Google Calendar, and Google Drive) is considered an asset
• Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose DillonDillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results. We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.We live our core values:

• Reliability: words that result in actions build trust;
• Achievement: do the work to hit the target;
• Continuous development: always learning; always adapting; always growing;
• Creativity: discover new possibilities;
• Courage: do the things that matter, especially when it’s hard;
• Inclusiveness: enabling belonging to draw strength from our differences

About DillonDillon is a proudly Canadian, employee-owned, professional consulting firm specializing in planning, engineering, environmental science and management. We partner with clients to provide committed, collaborative, and inventive solutions to complex, multi-faceted projects. With 20 offices and more than 900 employees across Canada, Dillon offers a wide range of services related to building and improving facilities and infrastructure, protecting the environment, and developing communities.Now operating for over 75 years, we continue to strive for excellence in everything we do. Dillon has been listed as one of Canada’s Best Managed Companies for the past 14 years and has the distinction of having achieved Platinum Club member status in this program.Employment Equity, Diversity & Inclusion at Dillon:Dillon is committed to the principles of employment equity, inclusiveness, and diversity within our organization. We strive to achieve a workplace where opportunities are based on skills and abilities and that respects and values differences.Inclusion is more than a word to us, it is the way we choose to run our business.We encourage you to connect with us at accommodation@dillon.ca if you require accommodation in the interview process. We would love to hear from you!#LI-PS1Quick Apply

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