Administrative Assistant IV - Jobs in Chatham-Kent, ON

Job Description

Posting End Date:April 17, 2023Employee Type:Regular-Full timeUnion/Non:This is a non-union positionWe are thrilled to welcome an Administrative Assistant onto the team to support our Vice President Enterprise Asset & Work Management! Have you been accountable for full administrative accountabilities of a highly confidential nature while coordinating and maintaining all day-to-day administrative functions If so, then Enbridge encourages you to apply for this outstanding opportunity!What you will do:

• Supports a broad range of administrative duties and activities for the Vice President Enterprise Asset & Work Management (EAWM) and the EAWM Leadership Team.
• Anticipates the needs of the EAWM Leadership Team to customize preferences and support team efficiency and effectiveness.
• Manages the time of the VP independently and with significant discretion, refers calls and questions to other areas of the business as required.
• Coordinates a diverse range of activities which involve significant interaction with senior executives and their support staffs/assistants.
• Provides administrative support including handling frequent and complex travel, conference reservations, event planning, and calendar management.
• Provides administrative support including arranging external business meetings and communication with vendors, business associates, and customers.
• Maintains org charts, contact lists, e-mail distribution lists, headcount reconciliation reports, service award records and reconciles expense reports.
• Coordinates, completes necessary research, delegates, compiles, and organizes work to support the VP and EAWM Team.
• Prepares correspondence, documents, presentations, meeting minutes and other reports for use by executive management.
• Assists in the preparation and maintenance of the annual budget, as requested.
• Administers and maintains confidential and customer sensitive information ensuring adherence to all required confidentiality controls and measures.
• Provides back-up support for other administrative assistants as needed.
• Assist teams with other additional administrative responsibilities as needed.

Who you are:You have:

• 2+ years’ experience as an Executive Assistant along with 5+ years of secretarial/administrative work experience and a High School Diploma or equivalent education
• Excellent interpersonal skills with the ability to work with employees at all levels within and outside the organization in a highly professional manner while also being able to collaborate with an administrative assistant team
• Strong prioritizing, organizing, and coordinating abilities to work effectively in a proactive and resourceful manner

You can:

• Offer experience with presentation preparation and a demonstrated ability to create and manage materials at a senior level
• Recognize and work with confidential information in a professional manner, including such areas as Human Resources matters and material company and financial matters
• Network and use a variety of internal and external resources to get things done in a fast paced and demanding work environment

You are:

• An outstanding written and verbal communicator with excellent grammar, spelling, punctuation, and proofreading skills
• Proficient with the Microsoft Office Suite to include Outlook, Word, Excel, Power Point, SharePoint, and cloud-based applications
• Able to work independently with minimal supervision and balance multiple tasks using efficient time management skills

Working Conditions:

• Work performed in typical office environment
• Occasional travel may be required to support team functions (5-10%)
• Available outside normal work hours/weekends to support and accommodate VP as needed
• Enbridge provides competitive workplace programs that differentiate us and offer flexibility to our team members. Enbridge’s FlexWork (Hybrid Work Model) offers eligible employees the opportunity to work variable daily schedules with a flexible start and end time, to opt for a compressed workweek schedule, and the option to work from home on Wednesdays and Fridays. Role requirements determine your eligibility for each option or combination of options. #LI-Hybrid #joinourteam

Physical Requirements include but are not limited to:Grasping, kneeling, light – moderate lifting (objects up to 20 pounds), reaching above shoulder, repetitive motion, typing, sitting, standing, visual requirement (able to see screens, detect color coding, read fine print), hearing requirement and the ability to sit at a computer for long periods of time.Mental Requirements (Both Field & Office) include but are not limited to:Ability to: understand, remember and apply oral and/or written instructions or other information, understand complex problems and collaborate/explore alternative solutions, organize thoughts and ideas into understandable terminology, organize and prioritize work schedule on a short-term basis, make decisions which have moderate impact on the immediate work unit and monitor impact outside this area, understand and follow basic instructions and guidelines, complete routine forms, compose letters, outlines, memoranda and basic reports and communicate with individuals via telephone.Diversity and inclusion are important to us. Enbridge is an Equal Opportunity and Affirmative Action Employer. We are committed to providing employment opportunities to all qualified individuals, without regard to age, race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous/Native American status, or disability. Applicants with disabilities can request accessible formats, communication supports, or other accessibility assistance by contacting [email protected].Information For Applicants:

• Applications can be submitted via our online recruiting system only.
• We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.
• Final candidates for this position may be required to undergo a security screening, including a criminal records check.

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