HR/Payroll Assistant - Jobs in Chatham-Kent, ON

Job Description

The HR Admin/Payroll Assistant will create effective working relationships with all members of the AgMedica Family while providing Human Resources Admin and Payroll support to the Facility. Reporting to the HR Manager, the HR Admin/Payroll Assistant will aid in promoting and understanding of the human resource and payroll programs and assist in policy implementation and adherence, records and database management, along with employee engagement activities. As the Payroll Assistant, you will be responsible for completing regulary payroll and benefit updates for employees with the company.Major Duties:

• Assist the HR Manager and Payroll Administrator in developing and maintaining office systems, including data and records management of HR information system;
• Support the recruitment process by communication with candidates, scheduling candidate interviews, and maintaining recruitment tracker.
• Personnel records management; maintain electronic and hard copy filing system as per established procedures, ensure employee paperwork is received and filed in personnel file; responds to routine inquiries by employees with regards to various HR policies/procedures;
• Participate in HR projects (i.e. job fairs, health and safety, training coordination, etc)
• Maintain incident report tracking and summary spreadsheet
• Ensure employee reviews are conducted in a timely manner and all paperwork is sent to appropriate departments for administration;
• Provide general administrative and clerical support
• Respond to or forward general email inquiries
• Perform tasks in compliance with health and safety guideline
• Work in conjunction with the HR department on new hires, terminations, and employee information changes;

• Provide relevant information to payroll department to support biweekly processing;
• Assist the Payroll Administrator in all tasks assigned, including verifying and tracking hours worked for all employees; enter payroll data into digital systems to keep all payroll files up to date.
• Full cycle payroll backup;
• Ensure banking information for each employee is correct;
• Create supporting documentation such as payslip and tax forms
• Manage payroll errors and correct issues for employees

Other Duties:

• Master several tasks and timelines at once while being organized and having attention to detail;
• Must be discreet and comfortable handling sensitive information.
• Proactively trouble shoot, problem solve and complete projects independently with appropriate direction and feedback;
• Deliver excellent oral and written communication skills
• This position includes potential exposure to, strong odours, pollen, molds, mildew, insects, plant debris, as well as chemicals.
• Carry out other duties as assigned by the HR Manager

Qualifications:

• Post Secondary in Accounting and/or Business Administration, Human Resources Management and/or any other related discipline, or
• 1-3 years experience working in HR Administration
• Payroll Compliance Practitioner designation considered an asset.
• 1-3 years payroll experience
• Experience and familiarity with pharmaceutical, manufacturing and/or Good Manufacturing Practice (GMP) facilities is considered an asset.
• Strong computer skills, including superior use of Microsoft Office applications with expert level proficiency in MS Excel.
• Must be bondable

Working Conditions: While carrying out the responsibilities of the job, the following work environment characteristics are typical of the setting the employee will encounter:

• This position will include working in-house in an office environment.
• Work regular hours; nevertheless, may be required to work evenings and on weekends, sometimes at short notice, especially in times of need for AgMedica
• Comply with all HR and Payroll policies including confidentiality and non-disclosure;

Core Competencies: Superior knowledge of provincial and federal compliance regulations and reporting. Ability to produce payroll reports in a concise yet comprehensive manner.Passion for accomplishing deliverables on time and an appreciation for details. Continued belief in process improvement with the ability to analytically problem solve, finding resolutions to difficult situations as they occur.Understand the importance of confidentiality and accuracy in all daily activities, maintains professionalism at all times.Expected start date: 2021-12-06Job Type: Full-timeBenefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• 8 hour shift

Experience:

• human resources: 1 year (preferred)

Work remotely:

• No

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