Program Assistant - Jobs in Chatham-Kent, ON

Job Description

The Municipality of Chatham-Kent has an opening for a temporary full-time Program Assistants with the Public Health Unit. This temporary full-time opportunity is for a period up to December 2021.Job descriptionThe Program Assistant is responsible for providing program support to all management and staff of the Chatham-Kent Public Health Unit to ensure that all Health Unit services are provided in an effective and efficient manner.Essential responsibilitiesDemonstrate Chatham-Kent’s core values and competenciesGreet the public in person or on the phone and provide informationClinic/appointment schedulingSpecific records management, i.e. photocopying, faxing, mail, minute distribution, purchase orders, etc.Documentation processes (e.g. web, phone messages, appropriate use of forms, minute taking, etc.)Inventory and resource supply management (e.g. tracking, sourcing, ordering, purchasing of office, clinic supplies, etc.)Equipment operation, management, and maintenanceMeeting, workshop, and event planning, organization, coordination, bookings, and registrationCommunication with community dental officesResource design and/or formattingSchedule and event calendar maintenanceData entry into provincial databases, non-routine reports, prepare large mail outs, prepare agendas and take minutes of meetingsParticipate in the development of operational plans, objectives and workplans and document activitiesEssential qualificationsCollege certificate or diploma, preferably in office administration (Executive, Legal or Medical Office) programTwo (2) to four (4) years related administrative experienceExperience working in an office administration role including reception, documentation process, and records management experience preferredExcellent communication skills, written and verbalExperience with social/digital media including posting on Twitter, Facebook and Instagram and updating webpagesStrong computer skills, specifically Microsoft Office (Word, Excel, PowerPoint, Outlook) (or similar software program)Other qualificationsKnowledge of continuous quality improvement principles (CQI) and/or experience participating in CQI projects is an assetThe ability to communicate both written and oral French language is an assetWork environment/hours of workThis position works weekday hours, with occasional evening hoursEssential physical and/or safety requirementsMask fit testing (N95)2 step TB skin testSitting: frequent sitting in a chair (sitting at desk completing computer work)Hands: frequent fine finger dexterity (movement), gripping, mousing (writing and keyboarding are critical job demands, for documenting, preparing presentation materials, report writing, data collection, website, etc.)BenefitsThis temporary full-time position will receive vacation and statutory benefits in accordance with Employment Standards Act .Notice to Internal Municipal Employees only:When internal employees are applying to temporary vacancy and want to maintain their permanent status: positions posted as “temporary” may be filled with permanent employees (full-time, part-time and call-in) who want to keep their permanent status provided their ability to be released to a temporary position is reviewed and approved with their current manager/supervisor before submitting an application.________The Municipality of Chatham-Kent is an equal opportunity employer, committed to fair and accessible employment practices that attract and retain talented employees in a workplace that is inclusive, supportive, and reflective of the diverse community we serve.Should you require accommodations during the recruitment process, please contact Human Resources & Organizational Development (HROD) at 519-360-1998. Applicant information is collected under the authority of the Municipal Freedom of Information and Privacy legislation and will be used strictly for the purpose of candidate selection.