OFF AS 09R - Office Assistant Administrative Float - Jobs in Cloverdale, NB

Job Description

Office Assistant- Administrative FloatOffice Assistant R9There are currently 4 regular full time opportunities available.An eligibility list may be established for future temporary and/or permanent opportunities. Relocation allowance will not be provided.Do you thrive in a high volume environment Do you enjoy serving a diversified public Can you change priorities on a dimeIMPORTANT NOTICE TO ALL APPLICANTS:The purpose of this position is to provide general administrative, clerical, and program support to multiple work units.This position supports multiple teams and services in the communities of Surrey, Delta, White Rock, Ladner, Cloverdale and Langley. Willingness to travel between these offices on a regular basis is a requirement of the position. Placements may be at the same location for one week or longer or may change daily.As an Office Assistant, under the supervision of the on-site Office Manager and the Administrative Float Coordinator, you are the first line of contact to the public. In this role, you will provide general administrative, clerical, and program support to the work unit. Key responsibilities include reception, telephone switchboard, typing, filing, maintenance of files, processing documents and administrative financial forms, arranging meetings and reserving boardrooms, photocopying and inputting information into computer systems.An essential role to the daily operational activities, you must possess the ability to balance a large volume of work, dealing with tight timelines and shifting priorities, be able to multi task, prioritize various assignments, be a strong team player and have the ability to take individual initiative.The purpose of this position is to provide general administrative, clerical, and program support to the work unit.The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.The BC Public Service Agency’s (BCPSA) website also contains a wealth of information regarding competencies, and competency-based interviews.Please visit the following website: STAR Technique: https://www2.gov.bc.ca/gov/content/careers-myhr/job-seekers/application-process/interview-assessmentThe Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.For complete details about this opportunity, including accountabilities, please refer to the attached job profile. For specific position related enquiries, please contact Tina.Martins@gov.bc.ca. DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS. For more information about how to complete your job application, add/edit your resume and for more useful tips when applying for jobs, please refer to the Your Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca, before the stated closing time, and we will respond as soon as possible to assist you.NOTE: Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.Job Requirements:In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below:Secondary School Diploma or GED equivalent.Minimum six (6) months clerical or secretarial office experience.Experience/training in keyboarding, word processing, creating/maintaining spreadsheets and other standard computer applications.Preference may be given to applicants with:A certificate/diploma in Business Administration and/or Public Administration.Administrative experience working with vulnerable children and families in a human/social services setting.Experience in any of the following Ministry of Children and Family Development/Social Development and Poverty Reduction applications:Ministry Information System (MIS)Integrated Case Management System (ICM)Community and Residential Information System (CARIS)Time and Leave Management (TALM)Administrative Records Classification System (ARCS)Operational Records Classification Systems (ORCS)Two or more years clerical or secretarial office experience.Experience working with any of the following Microsoft Office programs:Microsoft OfficeMicrosoft WordMicrosoft ExcelMicrosoft TeamsMicrosoft Power PointExperience with Transcription.Applicants who self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) with the required combination of education and experience.Willingness Statement:This position requires the successful candidate to be willing and able to travel between offices on a regular basis.Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting.A Criminal Record Check (CRC) will be required.APPLICATION REQUIREMENTS:Cover letter: NO - Please do not submit a cover letter as it will not be reviewed.Resume: YES - A resume is required as part of your application; however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.Questionnaire (COMPREHENSIVE): YES - As part of the application process, you will be prompted to complete a comprehensive online questionnaire to demonstrate how you meet the job requirements. Please allot approximately 60 minutes to complete the questionnaire.IMPORTANT: Comprehensive questionnaire responses will be used to shortlist applicants against the job requirements. Please ensure you include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and your accountabilities and accomplishments.