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Administrative Assistant - Jobs in Cobourg, ON

Transition House
Job LocationCobourg, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

ADMINISTRATIVE ASSISTANTPosition Summary:This is an opportunity to support the Executive Director with administrative support at Transition House. The Administrative Assistant will work flexible hours, many from a home office, for a total of 35 hours a week. The Administrative Assistant will support the mission of Transition House and work in collaboration with other organizational staff as required.Skills and Knowledge Required:

  • Previous experience within a team-based environment supported by a post-secondary certificate in administration and/or finance
  • Ability to be flexible with some work from home and the office as required
  • Excellent computer literacy and familiarity with standard MS Office programs and data spreadsheets, specifically Excel.
  • Ability to book virtual meetings, take minutes and manage distribution lists
  • Ability to support communication and in partnership with a variety of community agencies that serve the needs of Transition House clients
  • Excellent interpersonal and communication skills, both written and oral
  • Good time management, problem-solving and assessment skills
  • Clear police check (vulnerable sector), renewed annually.
Summary of Duties and Responsibilities:
  • Attend all meetings of the Executive Director and prepare distribute minutes
  • Collect and manage all documentation associated with billing and invoicing including allocations
  • Work with the accounting department to ensure monthly reconciliations of accounts
  • Responsible to ensure regular banking transactions including deposits
  • Participates in program and agency meetings and relevant training
  • Support communications with branding for all external documents
  • Maintains individual records that follow organizational filing system
  • Creation of advertising materials for distribution related to fundraising
Transition House is an emergency shelter. www.thshelter.ca In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Transition House will provide accommodation in all parts of the hiring process as required, upon request from applicants.Job Types: Full-time, PermanentBenefits:
  • Casual dress
  • Employee assistance program
  • Flexible schedule
  • On-site parking
  • Work from home
Schedule:
  • Monday to Friday
Education:
  • Secondary School (preferred)
Experience:
  • MS Excel: 1 year (preferred)
  • Database administration: 1 year (preferred)
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