Office Administrator - Jobs in Conklin, AB

Job Description

Job Purpose: Manatokan Oilfield Services is looking for an organized and goal-oriented Office Administrator to keep our Conklin business operations running smoothly. Youll have the opportunity to shape the way we run our office and have the opportunity to grow as part of our team. This position will work primarily with the Maintenance and Operations teams. The role is based at our office in Conklin, AB on a 7 on 7 off rotation. Camp accommodations will be provided to the successful candidate.Roles & ResponsibilitiesGeneral· Coordinate activities throughout various units including, organizing daily paperwork including, pre/post trip forms, daily time sheets, daily tickets and field level hazard assessments;· Preparing and scanning documents to appropriate locations· Liaise with Dispatch and co-ordinate camp rooms and airport travel arrangements for Manatokan workers and new hires;· Tracking fuel card assignments· Liaise with Dispatch and Industrial Services Manager to update spreadsheets on SharePoint including worker schedules and upcoming schedules;· Liaise with operations on travel reimbursement entries to ensure accuracy with payroll;· Collecting and entering monthly unit inspections;· Communicate with Camp Maintenance Personnel and report any deficiencies with dorms, kitchen, office and shop facilities· Make entries and adjustments to maintenance records as required, including work orders, service records, tank inspections, hose inspections and CVIP;· Site specific on-boarding and orientation of new hires· Verify bi-weekly time sheet entry report accuracy for payroll· Basic coverage of procurement on their days off, including, creating P.Os, receiving inventory, issuing PPE and coveralls.· Contribute to the inventory (IV) and associated purchase order (PO) processes to ensure that overall operational and maintenance requirements are met as required to upkeep the data in the Computerized Maintenance Management System (CMMS),Minimum Qualifications· Proven experience as an Office Assistant, Office Administrator or other relevant positions· An understanding oil and gas trucking operations, procurement and maintenance· A minimum of 3 years related experience in oil and gas service industry· Enhanced Microsoft Office skills including Excel, Word and Power PointMinimum Competencies (Skills, Knowledge and Behaviours)

• Maintains positive work relationships

· Outstanding ability to communicate in person, in writing and over the phone· Confident, high energy, self-motivated and a true team playerDesirable Qualifications/Competencies· Highly developed organizational skills and ability to multi-task· Pro-active self-starter· Attention to detail and analytical capabilityHSSEQ

• In partnership with the HSSEQ department, ensure the continuous improvement of safety and environmental performance and compliance to all laws, regulations and industry standards/codes.
• Reports all incidents or breaches of policy or regulations to the line manager.
• Fully endorse the ASCO ‘Stop the Job’ policy and commitment to proactive intervention where an unsafe act or condition is observed.
• Adherence to the ASCO’s integrated management system ensuring document control and improvements to key processes is maintained.

Job Types: Full-time, PermanentSalary: $70,000.00-$75,000.00 per yearBenefits:

• Casual dress
• Commuter benefits
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• 12 hour shift

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