Manager, Accounting Information & Self-Funded Activities - Jobs in Coquitlam, BC

Job Description

Work ArrangementsRegular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Occasional travel to Douglas College’s New Westminster campus as required.Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).What Douglas OffersDO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.The RoleThe Manager, Accounting Information & Self-Funded Activities is responsible for the overall financial and enrolment information for self-funded activities. The Manager Accounting Information & Self-Funded Activities plans, develops, implements, administers, maintains and evaluates budgeting, financial, enrolment and training systems required to support self-funded areas. This includes providing leadership, direction and advice to administrators, faculty and staff.ResponsibilitiesUnder the direction of the Associate Director, Finance, the Manager, Accounting Information & Self-Funded Activities is responsible for:

• Manages and coordinates financial and enrolment information for College self-funded activities. This includes planning, designing, developing and evaluating financial, enrolment and budgeting systems as well as costing models;

• Represents the College with outside funding agents and external auditors, each of whom have different and customized requirements. This includes:
  • ensuring compliance with contracts
  • providing information in required formats
  • demonstrating presence of and compliance with effective internal controls
  • designing and implementing systems and reporting adjustments as required, and
  • building a supportive working relationship engendering trust and confidence
• Prepares and integrates the overall budget for all self-funded activity;
• Identifies, evaluates and monitors the risk and exposure (including legal, financial and corporate) to the College with respect to the selection and ongoing operations of self-funded areas;
• Develops and implements financial operating procedures for self-funded activities;
• Provides leadership and guidance to line managers in all financial and enrolment aspects of self-funded activities and ensures managers receive assistance as required to manage their self-funded activities effectively and to ensure College self-funded activities are coordinated smoothly;
• Plans and develops systems, models and reporting tools to assess and monitor financial viability of self-funded activities;
• Reviews, analyzes and monitors financial and enrolment activity for all self-funded areas on an ongoing basis to identify major variances, trends, problem areas, etc.;
• Prepares or supervises the preparation of financial statements, expenditure reports and related financial, enrolment and customized auditing reports for external organizations and liaise as required with Ministry or partner organization officials concerning this data;
• Provides leadership, training and mentoring regarding financial, enrolment and budgeting aspects as required to all personnel involved in self-funded activities (administrators, faculty and staff);
• Plans and coordinates the external financial audits. This includes:
  • liaison with College management, Ministry and partner officials and the external auditors
  • ensuring that all financial records adhere to contract guidelines, generally accepted accounting principles, and public sector accounting standards
  • adjusting systems and procedures as required to meet external requirements and ensure funding continuation
• Provides management training and guidance to Finance personnel as required. This includes recruiting, selecting and evaluating staff using methods that are consistent with College policy and the terms of existing collective agreements;
• Leads and supervises unionized support staff including recruitment and selection, training, performance planning, evaluating and disciplining where appropriate;
• Provides training, training opportunities and guidance to staff to enable them to perform their job duties and stay current in their position;
• Directs professional development and continuous improvement in each of their direct reports;
• Provides input and technical support to the management negotiating team in preparation for bargaining;
• Represents management in the grievance process, as appropriate;
• Exercises signing authority on behalf of the College for all expenditures; and
• Acts as Associate Director, Finance or on behalf of Associate Director, Finance as and when need arises.
• Performs other related duties as required.

To Be Successful in this Role You Will NeedEDUCATION, EXPERIENCE AND SKILLSTo be successful in this role you will need:

• Completion of a recognized professional accounting designation (CA, CGA, CMA, CPA);
• A university degree from a recognized institution;
• Minimum of five (5) years of experience in a managerial position of a similar capacity;
• Minimum two (2) years of supervisory experience required in a unionized environment, preferably in a public sector entity;
• An equivalent combination of education and experience may be considered;
• Demonstrated management experience at a mid to senior level in a large business or post-secondary educational setting including experience in supervision and administrative management;
• Demonstrated ability to supervise and lead including the ability to mentor and develop staff, train employees, organize and assign work;

• Ability to be a team player;
• Demonstrated ability to lead and support the work of others;
• Demonstrated knowledge, ability and progressive experience in the design, development, management and maintenance of data collection and budgeting systems in a computerized environment;
• Demonstrated ability to identify, evaluate and integrate revenue, expense and enrolment information from throughout the self-funded areas and determine the impact, current and future, on overall College financial and enrolment performance;
• Demonstrated ability to identify, evaluate and manage the risk (legal, financial and corporate) presented by current and potential activities/contracts;

• Demonstrated ability to design and deliver customized training to administrators, faculty and staff involved in self-funded activities;
• Demonstrated decision-making capacity together with an ability to ensure effective decision-making within a collegial environment;
• Excellent written, verbal and interpersonal communications skills together with proven experience in resolving conflict; and
• Strong technical abilities and financial systems experience, including Microsoft Office and ERP systems;

• Satisfactory completion of a criminal record check;

LEADERSHIP COMPETENCIES

• Communications Skills – Possesses strong communication skills, both verbal, and written and expresses thoughts in an organized, concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support.
• Technical Knowledge – Continuously seeks to stay current and be at the leading edge in his/her field and is committed to continuous learning; one that is self‐motivated and self‐directed, being able to work independently with sense of urgency to task completion.
• Innovative & Entrepreneurial Approach – Seeks out possibilities, develops new ideas, and effectively moves them forward. Is creative, innovative and takes advantage of opportunities, while recognizing the necessity of working with limited resources and in alignment with the strategic directions of the College.
• Service Focused – Anticipates, responds, and attends to the needs of employees and other internal and external customers of the department and organization.
• Organizationally Astute – Is diplomatic and tactful; non-confrontational; recognizes internal and external sensitivities; has an intuitive ability to read the political implications of recommendations and actions; uses sound judgment.

• Energetic and Adaptable – Is prepared to take on longer-term initiatives and does so with enthusiasm; has the ability to adapt to new and changing situations; able to alter course/direction when necessary; enjoys and embraces new challenges. Flexible; able to deal with stress effectively.

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