Student Success Advisor - Jobs in Coquitlam, BC

Job Description

Work ArrangementsThis regular full-time (35 hours per week) position is available starting September 19, 2022. Regular hours of work are Monday to Friday, 8:30 am – 4:30 pm. Shift days and times may change depending on the Department’s need. Occasional evening and/or weekend work may be required. The position is located at the Coquitlam campus; however, successful candidate must be available for occasional work at the New Westminster campus. Douglas College is committed to supporting a healthy work/life balance for employees. A modified/flexible schedule and/or hybrid work from home arrangement may be considered.What Douglas OffersDO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.The RoleThe Student Success Advisor is a key resource in student retention and success and acts as a transitional guide for students and external stakeholders in navigating student’s academic experiences. The Student Success Advisor is responsible for guiding, developing, and supporting students academically and financially throughout their entire student experience. The Student Success Advisor provides high quality and professional service, advice and counsel to students on the appropriateness of the selected program, presenting options in consideration of their unique situation, advising on options available when in academic difficulty and referral to resources available at the College and the community, advising on financial planning and the various student assistance options available to them. The Student Success Advisor will make appropriate recommendations to the Registrar or designate about student’s ability to continue studying at the College.The Student Success Advisor position is unique in that the Advisor is assigned a portfolio of students to case manage, and is heavily customer facing and will serve students through phone, email, in-person daily while being responsible for various aspects of the administration of programs. The Student Success Advisor is also responsible for various aspects of the administration of a range of academic merit-based awards and financial need-based student awards and assistance programs, and other programs and projects that support the academic success, personal development and retention of students to ensure they meet their full academic potential through the course of the student’s academic career. The Student Success Advisor shares responsibility for outreach activities such as conducting workshops and representing the office, as required, on internal and external committee relating to student assistance programs. The Student Success Advisor is part of a network of advising and service professionals across the College that collectively contributes to improving the student experience to ensure success.The Student Success Advisor acts as a liaison for students with internal and external departments and agencies, including other post-secondary institutions, provincial and federal agencies. The Student Success Advisor regularly interacts with other units across campus and within Enrolment Services to ensure effective delivery of service and advising to students. The Student Success Advisor works closely with the Assistant Registrars, and Associate Registrars in Enrolment Services. The Student Success Advisor cultivates relationships with key stakeholders across the campus and with other units in Enrolment Services, and identifies new opportunities for collaboration and innovation.Responsibilities1. Academic and Financial Advisinga. Investigates and resolves complex student program issuesb. Diffuses upset, angry or hostile students and provides guidance and information and refer appropriatelyc. Adjudicates exceptional cases and approves monetary assistance in the form of emergency funding, which may include, but not limited to emergency loans, bursaries, grocery cards, fee deferrals, etc., for students with exceptional circumstancesd. Makes and receives referrals, when appropriate and follows up to ensure referral accuracy, as appropriatee. Identifies students at risk or in crisis and proactively connects students with the appropriate resources and supportsf. Proactively troubleshoots student challenges, problems and issues by referring to appropriate services and holding targeted advising interventiong. Evaluate students’ academic performance and provide appropriate advice and recommendation to Registrar about students on academic probation and their ability to continue studying at the College, and follow-up accordinglyh. Evaluates and makes recommendations to faculties, program areas and/or Registrar for academic requirement waivers for graduationi. Advises and recommends faculties and program areas on curriculum and program requirements for government loan and student awards eligibilityj. Reviews program proposals presented to Education Council and provides feedback to faculty and program areas on policy and curriculum changes affecting studentsk. Interprets and communicates policy regarding student loans, withdrawals, registration, academic requirements, etc., ensures they are applied accordingly and maintains current knowledge on College policies, procedures and curriculum requirements to ensure accurate and consistent information is provided to studentsl. Develops financial strategies that incorporate College policy and support students on the various financial assistance options available in order to develop a spending plan to finance their educationm. Educates and supports students to develop a holistic view of academic and career plans in order to balance academic, professional, social and personal demandsn. Coaches students towards independence and self-direction and maintains up-to-date knowledge of best practices and current advising theories in the fieldo. Assesses and interprets student’s academic and personal goals and identify appropriate programsp. Advises, supports and counsel students on college educational policy appeals, student loan appeals and reassessments, which involves interviewing appellants to review the facts, explains the initial needs assessment to students, assesses whether the student requires additional funds, determines if any false assumptions have been madeq. Advises students on financial planning such as scholarships, bursaries, student loans, student bank loans and student lines of credit and making the maximum use of available student financial programs and other supportsr. Advises students of the academic requirements of their program of choice, which may include programs at the College or program available at other post-secondary institutions; this requires extensive knowledge of all programs offered by the College and other post-secondary institutions to assist students in determining programs that may be of interest to them, suit their talents or lead to their career goal or institution to transfer to, and research areas of change and growth in post-secondary education to ensure students are well informed about their future academic options and plan their studies at the College appropriatelys. Advises students in academic difficulty, and students on academic probations regarding college regulations on academic standing and continuance, appeal, and readmission procedures, and recommends appropriate alternatives to students in academic difficulty, including transfer courses and programs available at other post-secondary institutions; identifies methods for improvement, refers to services and courses to develop study skills, and explains and assists with withdrawals and appeals.t. Advises students with course selection to ensure they meet degree requirements and other external program eligibility regulations (ie: athletic eligibility)u. Advises students about development of career plans in relation to their academic program and provide referrals to other appropriate units for further explorationv. Conducts sessions to students in Student Success (STSU) courses, which may cover, but not limited to, academic program planning, developing goals short and long term goals with students, identifying opportunities to help students in becoming independent learners and being successful at the Collegew. Conducts presentations, outreach activities, and develops workshops on topics relating to academic and/or financial planning and literacy on and off campus2. Administration and Operationsa. Uses knowledge of systems, policies, procedures and exercises professional judgement to solve unusual or complex problemsb. Administers College and government student loan policies and procedures as relevant regarding student academic and financial situationsc. Adjudicates and/or oversees the selection of award recipients in keeping with established policiesd. Approves loan eligibilitye. Evaluates and maintains program eligibility for student loan eligibilityf. Evaluates records management policies and practices and makes recommendations for changes in including evaluating exceptional requests for recordsg. Develops and implements protocols to capture and manage information about sensitive advisory interactions with students using best practices and sound knowledge of applicable privacy policy and legislationh. Develops and interprets complex statistical and qualitative reports, and makes recommendations and presentations (e.g. related to student funding, advising services, etc.)i. Makes recommendations to enhance overall advising practicesj. Ensures student data confidentiality and privacy according to Registrar, College and FIPPA regulationsk. Updates, safeguards, maintains student records in accordance with applicable legislation and policyl. Designs and coordinates programs to encourage student retention and progressm. Updates and contributes to the writing of training and procedures manualsn. Participates in the interview process of hiring student assistantso. Performs other duties as assigned3. Knowledge Expertise and Continuous Improvementa. Participates as an active member on Canadian financial aid associations and help to provide professional input in development and delivery of student success (e.g. CASFAA, ASAP, NACADA, CACUSS, etc.)b. Leads and actively participates and contributes to projects, when applicablec. Evaluates programs and makes recommendations for improvementsd. Continuously contributes to the service values to ensure relevant, up-to-date informatione. Keeps abreast of changes and trends in employment opportunities for new graduates; this requires liaising with Career Services and academic departments and maintaining knowledge of reference and resources regarding career opportunities to ensure students are well informed about available options and skills requiredf. Keeps abreast of FIPPA regulationsg. Follows best practices in advising and emerging trends that may impact advising and student retention and the means to overcome themh. Participates in ongoing training to ensure a deep knowledge based in a wide variety of College service areasTo Be Successful in this Role You Will Need1. Bachelor’s degree in a relevant field from a recognized post-secondary institution and 4 to 5 years related work experience or a combination of education and experience.2. Minimum of 4 years of direct experience in service-centred and/or academic centred role evaluating complex student academic and financial issues; a proven ability to provide exceptional service in a fast-paced environment is required.3. Experience with interpreting, applying and advising on policies and procedures.4. Sound and current knowledge on best practices in enrolment or registrarial services or comparable work experience.5. Ability to provide effective and appropriate guidance and counsel.6. Proficiency with standard office software required.7. Comfortable with evolving technology and processes.8. Strong team player and adaptable to changing information.9. Experience using a Student Information System or other enterprise database solutions/customer relationship management systems.10. A skilled listener, with the ability to identify, respond and handle confidential and/or sensitive issues and/or material with empathy, diplomacy and discretion.11. Must be resourceful and able to analyze problems, identify key information and issues and develop effective solutions.12. Ability to independently exercise judgment to make decisions on matters of varying complexity.13. Proven ability to use an inclusive approach to develop and cultivate relationships with students, faculty, staff and members of the external community.14. Excellent interpersonal, communication and presentation skills required.15. Ability to multi-task, apply organizational skills to meet deadlines.16. Demonstrated accuracy and attention to detail.17. Ability to collaborate and share expertise within a team environment.18. Enthusiasm and capacity for continuous learning and development.19. Experience working with different cultures.20. The position requires interacting with people directly for long periods of time; the ideal candidate will enjoy and have strong communication skills in interacting with all types of customers through both face to face, verbally and written.Quick Apply

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