Various Administrative Positions at Transport Canada - Jobs in Dartmouth

Job Description

Important messagesWe are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request specialized accommodation. All information received in relation to accommodation will be kept confidential.Assessment accommodationWhen you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.!VERY IMPORTANT NOTE: It is the responsibility of the candidate to clearly outline that they meet each of the screening criteria (i.e. Education and Experience Qualifications, both Essential and Assets). Please note that it is not sufficient to only state that the requirement is met or to provide a listing of current responsibilities, rather the candidate must provide concrete examples that illustrate how they meet the requirement. Failure to do so could result in the application being rejected from the process. Please see the following example of a screened out vs. screened in response.____EXAMPLE CRITERIA: Experience using various computer software from the Microsoft suite (at a minimum: Word, Excel, AND Outlook).SCREENED OUT: Yes, I have experience using the Microsoft Suite. See my résumé.SCREENED IN: I have over 14 years of experience working with MS Office Suite software: Outlook, Word, Power Point, and Excel. During my college education as a Legal Administrative Assistant it was imperative that I maintain over an 80% average in all MS Office programs, and I maintained over a 95% average in all programs.During my work experience as a Position A, Position B, and Position C, I used MS Word daily to draft various documents, letters, and memos to staff members and clientele. I used MS Excel daily to update all product orders to clients within the industry, and maintained an accurate parts inventory. In Position C at Company X, I used Excel create a budget spreadsheet, track expenses and create monthly summary reports and graphs. In all the previously listed positions, I used MS Outlook daily to write emails, and send documents to staff members, clientele, and taxpayers in addition to the calendar function to schedule internal and external meetings, organizing my tasks, etc.As a Position D with Company Y, I use MS word to create posters, flyers, questionnaires, and invitations to clientele and team members. I use MS Excel to create and maintain an accurate accounting system for accounts payables, receivables, incomes, and expenses.____⇒ The screening questions will be used as the primary tool in the screening process. The résumé may be used to substantiate the information provided. The board members cannot make any assumptions about the candidate #39;s experience and will not contact candidates for additional, or potentially missing information. Please note your ability to communicate effectively in writing may be assessed via the application.⇒ If you have previously participated in an Administrative Assistant (CR-04) selection process with Transport Canada, your results may be transferable. Should your application get pulled, this will be confirmed during the assessment stage of the selection process. To be considered, you are required to submit an application.⇒ Please carefully read thequot;Other Information quot; section of this advertisement as there is important information regarding your application.Work environmentTRANSPORT CANADA: A SMART CAREER MOVE!Apply today for an opportunity to join Transport Canada. We are looking for dynamic candidates that will help shape and build the Transport Canada of tomorrow. The persons selected will have the opportunity to increase their experience and expertise. We look forward to hearing from you!Transport Canada employs over 6,000 talented and motivated employees working in the Atlantic, Quebec, Ontario, Prairie and Northern, Pacific regions, and at our Ottawa Headquarters. We develop policies and enforces Acts and regulations that support transportation efficiency, safety, security, environmental responsibility, and align with global standards. Our vision is of a safe, secure, green, innovative and integrated transportation system that supports trade and economic growth, a cleaner environment and the well-being of Canada #39;s middle class. Our transportation agenda thrives to adopt new ways of thinking about how we deliver services and oversee the transportation system.We are an employer that fosters employee well-being, provides an open and respectful workplace, competitive benefits and flexible work schedules that promote work-life balance.Transport Canada believes that to be able to effectively serve the public, its workforce needs to reflect the diversity of the Canadian population. The Department is committed to a representative workforce that represents the Canadian public we serve. If you are an Indigenous person, a person with a disability, a member of a racialized group* and/or a woman and are interested in bringing in different perspectives and insights we encourage you to self-declare in this staffing process. This self-declaration information can be factored into departmental strategies and selection decisions to address our commitment to eliminate gaps for these groups.

• Please note that this group is currently designated as members of visible minorities in the Employment Equity Act and the self-declaration form.

Intent of the processTHIS IS AN INVENTORY. When you apply to inventories, you are not applying for a specific vacancy, but to an inventory for future vacancies.Transport Canada has various CR-04 positions such as: Financial Assistant, Accounting Clerk, Facilities and Corporate Security Assistant, Operational Support, Operations Clerk, Programs Services Clerk, Service Team Support and Special Records Support.A pool of candidates may be established and may be used to staff identical or similar positions on a permanent or temporary basis in Moncton (New Brunswick), Dartmouth (Nova Scotia), Halifax (Nova Scotia), St. John #39;s (Newfoundland and Labrador), and Wabush (Newfoundland and Labrador).Positions to be filled: Number to be determinedInformation you must provideYour résumé.In order to be considered, your application must clearly explain how you meet the following (essential qualifications)You will be required to answer screening and text questions for the following criteria:

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EDUCATION

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A secondary school diploma (high school) or employer-approved alternative. (See Note 1)Note 1: The employer-approved alternative to a secondary school diploma is a satisfactory score on the Public Service Commission test approved as an alternative to a secondary school diploma.Degree equivalency

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EXPERIENCE

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Experience conducting general administrative duties. (See Note 2)Experience using various computer software from the Microsoft suite (at a minimum: Word, Excel, AND Outlook). (See Note 3)Note 2: Administrative duties refers to activities that support the day-to-day operations of an organization; these generally include (but are not limited to) scheduling, managing and distributing information within the office, entering/tracking information in databases, answering phones, booking travel, managing meeting logistics, electronic information management, scanning documents, tracking budget expenses, minutes, involvement in the accounts payable or receivable processes, client services, etc.Note 3: Or a comparable alternative such as other word processing, spreadsheet AND email/calendar software.

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COMPETENCIES

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Demonstrating Integrity and RespectThinking Things ThroughShowing Initiative and Being Action-Oriented

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PERSONAL SUITABILITY

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Client Service OrientationIf you possess any of the following, your application must also clearly explain how you meet it (other qualifications)!DEPENDING ON THE POSITION BEING STAFFED, ANY OF THE FOLLOWING QUALIFICATIONS MAY ALSO BE DEEMED AS AN ESSENTIAL QUALIFICATION AND ONLY CANDIDATES AND PERSONS WITH A PRIORITY ENTITLEMENT WHO POSSESS THOSE QUALIFICATIONS WILL BE CONSIDERED FOR THAT SPECIFIC VACANCY.

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ASSET EDUCATION

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Successful completion of post-secondary education from a recognized post-secondary institution in a field related to office administration, accounting, finance or any other fields related to the position to be staffed.Degree equivalency

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ASSET EXPERIENCE

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Experience conducting financial management administrative duties, such as: entering financial transactions in a system, processing contracts, processing accounts receivable or payable, or auditing of information against financial policies.Experience working with Information Management Systems, such as MS Access.Experience working with the Oracle financial system.Experience in records management such as filing, tracking and organizing in electronic versions.

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OPERATIONAL REQUIREMENTS

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Willingness and ability to work overtime on rare occasion or on a volunteer basis, with appropriate notice. Some positions may require overtime during a specific period of the year, but not all.Willingness and ability to travel rarely, within the Atlantic region approximately once or twice per year, with advance notice. Not all positions require travel.The following will be applied / assessed at a later date (essential for the job)Various language requirementsEnglish EssentialBilingual Imperative (BBB/BBB, CBC/CBC, CCC/CCC)Information on language requirements

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COMPETENCIES

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Demonstrating Integrity and RespectThinking Things ThroughWorking Effectively with OthersShowing Initiative and Being Action-Oriented

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PERSONAL SUITABILITY

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Client Service Orientation

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ABILITIES

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Ability to communicate effectively in writingAbility to communicate effectively orallyConditions of employmentReliability Status security clearanceSecret security clearanceOther informationThe Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the designated groups when you apply.Information on employment equity⇒ For this selection process, our intention is to communicate with applicants by E-MAIL for screening/assessment purposes (including issuing screening results and sending invitations for written tests and interviews). Candidates must include a valid e-mail address in their application. It is the candidate #39;s responsibility to ensure that this address is functional and that it accepts messages from unknown users (some e-mail systems block these types of e-mails). It is recommended to include an alternate e-mail address in your profile. It is also the candidate #39;s responsibility to ensure accurate information is provided and updated as required.⇒ Your answers to the screening questions and text questions may be used to assess your ability to communicate effectively in writing.⇒ Persons are entitled to participate in the appointment process in the official language of their choice. Please indicate your preferred official language in your application.⇒ Persons who cannot apply online or persons with disabilities preventing them from applying online are asked to inform the contact person responsible for this process prior to the closing date.FREQUENTLY ASKED QUESTIONS¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯¯How does an inventory workAn inventory is a selection process that can be used by various hiring managers to meet their current and future needs. As a result, you will apply only once to be considered for multiple job opportunities at the CR-04 level.Why was my application automatically rejected when I submitted itIn order to be placed in the inventory, you must meet the essential education qualification and the essential experience qualification at the time you submit your application. If you receive a messagequot;Application rejected at screening quot; immediately after submitting your application, you answeredquot;No quot; to one or more of the screening questions assessing these essential qualifications. If you have incorrectly indicatedquot;No quot;, simply retrieve your application and update your answer(s).What doesquot;Registered in the inventory quot; meanOnce your application has been successfully submitted to the inventory, your status may be:quot;Date of disclosure of results: Listed in the inventory quot;. This automatically generated message by the system means that your application can be considered. You will be informed in the event that your application is considered as part of a process generated from this inventory.What happens if my application expiresYour application will be kept in the inventory for 180 days. A notice will be posted in thequot;My Job File quot; menu of your account 30 days before your application expires. If you do not take this into account, your application will be deactivated, and it will no longer be considered for submissions from this inventory. In the event that your application expires during the effective period of this inventory, a notice will be posted in your account. If you wish to confirm your interest and reactivate your application, select thequot;Renewal of my application quot; link.My personal information has changed, what should I doSimply update them in thequot;Personal Information quot; section, in thequot;My Job File quot; menu of your account. This will allow us to have your current contact information and ensure adequate follow-up in the event that your application is considered as part of a process issued from this inventory.I have a disability that does not allow me to apply online, who do I contact to help me with the submission of my job applicationYou can contact an Officer at the Federal Public Service Job Advertisement Information Line by calling 1-800-645-5605.Who can I contact if I have technical difficulties with the GC Jobs websiteYou can contact the Public Service Commission of Canada #39;s support centre by selecting thequot;Contact Us quot; link below, in the left corner of this window, or by calling 1-888-780-4444.PreferencePreference will be given to veterans first and then to Canadian citizens and permanent residents, with the exception of a job located in Nunavut, where Nunavut Inuit will be appointed first.Information on the preference to veteransWe thank all those who apply. Only those selected for further consideration will be contacted.Contact information