Project Coordinator & Operations Executive Assistant - Jobs in Design Exchange

Job Description

Ref ID: 05090-0012348129Classification: Project AssistantCompensation: DOEOur client, One of North America’s most admired and celebrated Artsamp; Cultural institutions is looking for a Project Coordinatoramp; Executive Operations Assistant to join their Toronto Operations Department. This role will be accountable for providing strategic and tactical level coordination and administrative support to major project initiatives, planning and execution.• Identifies and coordinates response to the appropriate parties required to resolve issues• Provides support through research and drafting presentations and reports related to the strategic initiatives• Provides support to other Senior Team members, and other staff• Manages daily calendar and ensures team maintain commitment to daily schedule• Manages the functional operation of the Project Office• Conducts research, analysis and prepares high quality and effective presentations with minimal oversight.• Develops schedules using MS Project or Primavera• Researches equipment, services and purchases as required for the project• Assists in planning and preparing for meetings of the Board of Trustees• Compiles and tracks agenda and action items, prepares meeting briefings, reports and presentations• Coordinates team meetings and priority items to bring forward based on the strategic priorities and operational needs• Tracks and monitors the administrative budgets for the Division including monthly review of expenditures Job Requirements:RELEVANT QUALIFICATIONS, SKILLS AND EXPERIENCES:• 5 years of experience providing executive administrative support• 3 years working as a Project Coordinator• Exposure or direct experience working in a department responsible for construction, engineering or architecture• Directly related experience developing and implementing office practices and procedures.• Well-developed research skills.• Well-developed interpersonal, organization, verbal and written communication skills.• Well-developed word processing, electronic calendaring and messaging skills.• Advanced proficiency in Excel, scheduling software, PowerPoint, MS publisher and/or presentation graphics.Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half puts you in the best position to succeed by advocating on your behalf and promoting you to employers. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – even on the go. Download the Robert Half app and get 1-tap apply, instant notifications for AI-matched jobs, and more.Questions Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.© 2022 Robert Half. Québec permit number AP-2000503. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.