International Office Assistant - Jobs in Downtown

Job Description

INTERNATIONAL OFFICE ASSISTANTINTERNATIONALNorQuesters are difference makers and we #39;re searching for someone who is organized, thrives on helping others, is a team player, enjoys working in a multicultural workplace and is an administrative professional with a positive outlook, join our International team as an International Office Assistant.Reporting to the Manager, International, the International Office Assistant provides a full range of administrative support to NorQuest International. With a mix of initiative, computer and software skills and attention to detail this position will support the NorQuest International in advancing it #39;s internationalization strategy. This position will require excellent organizational skills, interpersonal skills, and attention to detail. The International Office Assistant will be expected to learn quickly and manage their task list effectively. This position is also expected to occasionally support international students and clients as well as the planning of various internal College events and external events in the community as a representative of the College.HOW YOU #39;LL MAKE A DIFFERENCE

• Assist clients that seek support or have inquiries for the International Office Staff (manage phone inquiries, email inquiries, and face-to-face inquires), respond to basic requests (provide basic information that is publicly available on our website or in our public documents), and/or set up appointments.
• Monitor and provide reports on inquiries received by email, phone and in person.
• Plan and support international events related to students, projects, contract training, or internationalization on campus (travel arrangements, catering, room bookings, material prep, communications, invitations, equipment).
• Support the international office with visa reconciliation, expense claims, travel prep and packages, purchase requisitions, IGOR requests, room bookings, setting up meetings, drafting agendas and taking minutes as required, manage office supplies (identify needs, manage inventory, and purchases).
• Sort and deliver mail.
• Provide non-agent related contract support, manage documents requiring signatures.
• Support in the development and revision of all international related promotional information, print, website, and social media.
• Identify need for promotional items, purchase, and manage inventory.

WHAT YOU BRING

• Certificate/diploma in an Administrative Professional field or comparable previous experience.
• Experience working with international students, international agents, and international organizations would be an asset.
• Experience in the post-secondary sector is an asset.
• Excellent IT skills (Microsoft and PeopleSoft) experience an asset.
• Event planning experience.
• Additional languages to English would be an asset.

WHAT MAKES YOU A DIFFERENCE MAKERAs a difference maker you bring:

• Cultural sensitivity.
• Excellent interpersonal skills, oral and written.
• Ability to take initiative, work independently and in a team setting.
• Exceptional attention to detail.
• Ability to handle stress and multiple demands with grace.
• Strong organizational and problem-solving skills.
• Adaptable, dependable and positive attitude.
• Demonstrate exceptional client service.

SALARY: $48,403 - $62,910 reflective upon what you bring AKA your education and experience. This is a full-time permanent position with immediate access to our great pension and benefits programs.We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.Our Commitment to Equity, Diversity, and Inclusion:We #39;re on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people #39;s self-determination through the institution #39;s work in decolonization, reconciliation, and Indigenization.ACCESSIBILITY: At NorQuest, we are who we include. We strive to provide access and accommodation throughout the recruitment, application, and selection process. We want to create opportunities for you to confidently be your authentic self. If you would like an accommodation at any stage of the process, please reach out to human.resources@norquest.ca.APPLY TO BECOME A NORQUESTER: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.PSST: Only candidates shortlisted for an interview will be contacted and we #39;ll make sure to do this within 28 days of the closing date.COMPETITION NUMBER: 2023-4287CLOSING DATE: November 7, 2023 at 11:59 PM MDT