Receptionist - Jobs in Downtown

Job Description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you #39;ve got deep experience in commercial real estate, skilled trades, and technology, or you #39;re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.We #39;re JLL. We #39;re a professional services and investment management firm specializing in real estate. Our vision is to reimagine the world of real estate, creating rewarding opportunities and amazing spaces where people can achieve their ambitions. In doing so, we will build a better tomorrow for our clients, our people and our communities. JLL is a Fortune 500 company with annual revenue of $16.3 billion, operations in over 80 countries and a global workforce of over 90,000 as of December 31, 2018. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.If you #39;re looking to step up your career, JLL is the perfect professional home. With us, you #39;ll have a chance to innovate with the world #39;s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You #39;ll also make long-lasting professional connections and be inspired by the best. We #39;re focused on opportunity and want to help you make the most of yours. Achieve your ambitions-join us at JLL!POSITION OVERVIEWJLL is currently seeking a dynamic and qualified individual for the role of Receptionist to provide reliable, timely, and efficient support to our Edmonton office. The position entails working with a diverse group of internal and external Stakeholders at all levels of the organization. The individual will require the independent judgment to plan, prioritize, and organize a diverse workload. This role provides a wide variety of support services to the downtown Edmonton office and the successful candidate will be detail oriented with strong organizational skills and a team player attitude.RESPONSIBILITIESReception duties:

• Greet clients and guests upon entering the office and notify JLL employees accordingly.
• Answer phones and direct calls to the appropriate person.
• Schedule internalamp; external meeting rooms and appointments for internalamp; external clients.
• Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required.
• Maintain the copy and mail rooms accordingly, ensuring office equipment (e.g. photocopiers, postage, etc.) is operational and appropriate inventory is in stock.
• Maintain the kitchen, lobby and common areas and ensure all amenities are maintained and appliances are in working order.
• Order business cards, stationeryamp; office supplies and manage inventory.
• Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner.
• Liaise with building management on maintenance issues.
• Point of contact for all local vendors working with vendors on invoicing and account management.
• Process invoices through the AP system, follow up on o/s invoices and payment resolution.
• Work with IT and HR to assist with onboarding of new hires. Assigning and setting up desk location, setting up handset, monitors etc. required IT.
• Order IT for new hires and JLL employees as required.
• Submit all cheques into the National Cheque Log.
• Responsible for office tours, security clearance, access cards, welcome letters, info packages, business cards.
• Review cost and track office supplies and vendor stock, order as needed. i.e. Grandamp; Toy, South West Binding, FedEx, Pitney Bowes, Xerox, Artcraft, etc.
• Updating company #39;s email distribution lists. Keeping local internal contact lists up to date for circulation.
• Building Healthamp; Safety and Fire Safetyamp; Fire Warden. Attend required meetings to keep up to date on safety protocol.
• Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties.

QUALIFICATIONS

• Post-Secondary education is an asset.
• 3+ years of relevant experience or a combination of education and experience.
• Experience in the real estate sector is an asset.
• Demonstrated proficiency with all applicable software packages including but not limited to MS Windows and MS Office, including MS Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent time management and organizational skills.
• Must be able to adapt and prioritize, meeting deadlines, in a fast-paced environment.
• Must operate with a sense of urgency, quickly responding to Stakeholders.
• Must have a positive, professional attitude.
• Must be detail oriented.
• Must demonstrate professionalism always.
• Must be able to work well independently with an ability to work collaboratively with others.
• Must be able to maintain confidentiality, utilize judgment, and work with minimal supervision.

What you can expect from usWe #39;re an entrepreneurial, inclusive culture. We succeed together-across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We #39;ll offer you a competitive salary and benefits package.With us, you #39;ll develop your strengths and enjoy a career full of varied experiences. We can #39;t wait to see where your ambitions take you at JLL.If you are applying to a position in Canada, accommodations for applicants with disabilities or other grounds protected by human rights legislation are available upon request for candidates taking part in all aspects of the employment selection process. For all internal and external applicants who require accommodation in the recruitment and selection process please contact Careers.Canada@am.jll.com for assistance/support. Applicants must complete all required steps in the application process, including providing a Resume/CV, in order to be considered for this position.Apply today!Location:On-site -Edmonton, ABIf this resonates with you, we encourage you to apply, even if you don #39;t meet all the requirements. We #39;re interested in getting to know you and what you bring to the table!About JLL -For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500 company with annual revenue of $20.9 billion and operations in over 80 countries around the world, our more than 103,000 employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAY. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.JLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL #39;s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.For additional details please see our career site pages for each country.For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.Jones Lang LaSalle ( quot;JLL quot;) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us pagegt; I want to work for JLL.