Administrative Assistant - Jobs in Etobicoke, ON

Job Description

Administrative AssistantPsychiatry & Intensive Services ProgramsRegular Full-Time PositionAnnual Salary Range: $43,092.71 - $47,142.81The George Hull Centre is a leading Children’s Mental Health Centre providing a full continuum of services to children birth to 18 and their families in Etobicoke.The Centre is currently seeking a highly organized person with initiative and attention to detail to fill the position of Administrative Assistant, Psychiatry & Intensive Treatment Services. The Assistant will be responsible for performing a significant variety of multi-faceted assignments, both administrative and coordination in nature. The successful candidate will be joining a growing team, dedicated to fostering organizational excellence and support for the Centre’s vital services to children and families.Our goal is to attract, develop, and retain a highly talented team from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. Applicants from equity-seeking groups who identify with racialized communities in Toronto as well as other diverse backgrounds are encouraged to apply for this opportunity.Reports to: Psychiatrist-In-Chief and the Director of Intensive Treatment ServicesDuties include but are not limited to the following:

• Administrative support to the Psychiatrist-In-Chief and the Director of Intensive Treatment Services including assisting with meeting coordination, correspondence, prioritizing tasks and dealing with highly confidential information.
• Administrative project support to the Managers of the Intensive Treatment Services, including communication with teams, updating of monthly reports and meeting coordination and support.
• Conducting the initial telephone interview with prospective clients or parents. This interview includes demographic information, a brief history of the problem, a history of previous clinical contacts and information about client needs.
• General administrative support to the departments as needed, including booking appointments/interviews, data entry, setting up surveys, obtaining consents, obtaining data exports, data verification, monitoring of data compliance, event organization.

• General clerical and administrative functions including photocopying, shipping packages, booking meetings/organizing AV equipment and materials, monitoring and ordering of supplies, preparing agendas, minutes, presentations.
• Developing, editing and formatting department documents (e.g. annual reports, correspondence, presentations, etc.).
• Assisting with the creation and maintenance of systems and protocols to ensure the smooth operation of the Psychiatry department and the Intensive Treatment Services Department.
• Travel to other George Hull Centre sites to provide program support.
• Participate as an active and contributing member of the Administrative Team.

Required Qualifications:

• Expertise in Microsoft Office (including Word, Excel, Power Point)
• Experience in virtual meeting coordination and management (Zoom, Teams)
• Minimum of 4 years of office experience supporting multiple leaders
• Proficient in administrative practices
• High attention to detail
• Independent and self-directed with strong collaboration skills
• Superior skills in written and oral communication, problem-solving

Knowledge of the mental health sector is preferred.Hours of Work:

• 36.25 hours per week; ability to work flexible hours on occasion.

Working environment:

• This is a hybrid working model, working on-site on some days and from home.
• Occasional travel between sites my be required.

To apply, please submit resume and cover letter.We thank all those who apply, however, only those chosen for an interview will be contacted. Throughout the recruitment process, the Centre will make every effort to accommodate any needs of candidates under the Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) upon request.FOR EXTERNAL APPLICANTS ONLY: Our highest priority is the safety of clients, families and staff. As a result, we are adopting all prevention measures to ensure the safety of our clients, families and our staff. Therefore, any offer of employment is conditional upon you submitting proof that you have been fully vaccinated with a Health Canada or World Health Organization (WHO) approved COVID-19 vaccination as soon as possible and no later than five (5) calendar days prior to the effective start date, in addition to satisfying any other condition(s) that may be set out in an offer.If a candidate fails to satisfy this condition (or any other condition(s) set out in an offer), any offer of employment shall be immediately rescinded.Posting Date: January 24, 2022Closing Date: February 7, 2022Job Types: Full-time, PermanentSalary: $43,092.71-$47,142.81 per yearBenefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Experience:

• administrative assistant: 4 years (preferred)

Application deadline: 2022-02-07Quick Apply

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