Contracts Coordinator - Jobs in Etobicoke

Job Description

Tayco is looking for an detail oriented and passionate individual to take on this new role as Contracts Manager. We are looking for some one who knows the office furniture industry and aligns with our values of Ownership, Progressive, Efficient and Enjoyable Experiences. The Contracts Coordinator under the direction of the Director, Customer Experience is responsible for the preparation, internal implementation and submission of USA and Canadian based Contracts. They will be responsible for the upkeep of all Contracts, including but not limited to price increases, dealer lists, reporting, and updating website sites with current information. The Contracts Coordinator will collaborate with various departments internally to understand the procurement needs and requirements and will act as the primary point of contact throughout the RFP process. This involves responding to debrief requests or disputes and providing additional information as needed.RESPONSIBILITIES

• Responsible for the preparation, internal implementation and submission of all USA based State and Federal contracts.
• Responsible for the preparation, internal implementation and submission of all Canadian Federal contracts.
• Responsible for the upkeep of all contracts (price increases, dealer lists, reporting, etc.)
• Responsible for all training with internal teams for existing and new contracts (sales, CSD, CE)
• Responsible for Managing upkeep for website page to include all current and accurate contract details
• Collaborate with various departments internally to understand the procurement needs and requirements.
• Drafts, negotiates, and executes contracts to completion.
• Coordinate and conduct kick-off and other meetings/calls; develop detailed action plans and timelines/schedules based on submission requirements and deadlines.
• Collaborate with Sale and Marketing departments to write and develop clear, persuasive, accurate descriptions of corporate content and experience that resonate with our clients and are technically correct, on brand, tangible, and engaging.
• Act as the primary point of contact throughout the RFP process. This involves responding to debrief requests or disputes and providing additional information as needed
• Track contract deadlines, renewal dates, and termination clauses to ensure compliance and proactive action.
• Advise and train employees on contracts.
• Engage various departments for input and strategic advice during contract negotiations by reviewing and interpreting contractual terms to identify risks and propose contract modifications.
• Work closely with internal stakeholders, such as project managers, department heads, and decision-makers, to ensure that the RFP process aligns with the organization #39;s goals and requirements.
• Generate reports and summaries for stakeholders to inform decision-making.
• Ensure smooth implementation of new contracts, utilizing the systems and tools we have in place.
• Other duties as assigned.

Requirements

• 1-3 years’ experience working with GSA and/or Standing Offer and Agreement for USA or CDN contract sales
• Project Management certificate or like experience
• Experience within the office furniture industry is an asset
• Strong interpersonal skills with the ability to engage with clients professionally and courteously.
• Excellent communication skills, both verbal and written
• Extremely detail oriented, with a keen eye for reviewing contracts and submission documents
• Results oriented; Make the correct decisions and implements the necessary changes required to achieve the goals/objectives.
• Promote and generate cooperation from all stakeholders; foster the development of a common project vision and objectives and fully participates in creating a unified team that get results.
• Intuitive grasp of organizational structure in order to manage cross-departmental and cross-disciplinary resource allocation.
• Strong problem identification and problem resolution skills.
• Superb creation and facilitation of meetings, feedback sessions, and briefings in order to create consensus among stakeholders.
• Strong working knowledge of Microsoft Office.

Salary Offered - $57,000 to $60,000Benefits

• Extended Healthcare Plan (Medical, Disability, Dentalamp; Vision) after the first 3 and 6 months of employment.
• 1 paid day per year to Volunteer with the community group/charity of your choosing
• Active Social Committee with wonderful company culture
• Opportunities for growth and development
• Great people to work with!

Tayco endeavors to fill positions with the best available candidates who have the appropriate combination of education, experience, skills and abilities to successfully perform the duties of the position. Tayco is committed to equity and values diversity. We welcome applications from qualified individuals of all genders and sexual orientations, persons with disabilities, Aboriginal persons and persons of a visible minority.