Support Services Coordinator - TFT - Jobs in Etobicoke, ON

Job Description

Job Posting DetailsYou became a Support Services Coordinator because…You want to make an impact.You believe in the power of compassionate care.You need to channel your intelligence towards helping others.You are passionate about teamwork.You have strength beyond measure.This is your chance.William Osler Health System invites you to answer the call to make a difference. Your community needs your skills, your compassion, and your energy.With a focus on collaboration, access to leaders in their field as mentors, paid professional development opportunities, and a flexible, supportive environment, William Osler Health System is the place for healthcare professionals to achieve their career goals and find deep personal and professional fulfillment.A hospital built for and by the community, we continue to expand our services and unit sizes to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training, and promotion. With a leadership team led by our CEO, an ER physician who has been on the front-lines, driving our vision of patient-inspired health care without boundaries, everyone here is appreciated for their contribution in bringing our values to life, fostering innovation in assessments and treatments, and supporting the well-being of their patients and each other.Who we areWilliam Osler Health System is committed to providing safe, equitable, high-quality care in an environment that inspires our staff to learn, innovate and grow. We believe that, together, we can create a stronger, more unified health care system for people across our region.One of Canadas Best Diversity Employers for the ninth year in a row in 2021 for its exceptional workplace diversity and inclusiveness programs and one of Greater Torontos Top Employers for the eighth time in 2019, William Osler provides a leading healthcare network to grow your career. A multi-site hospital system that serves 1.3 million residents of Brampton, Etobicoke, and surrounding communities within the Central West Local Health Integration Network, we offer employees incredible exposure and challenging hands-on opportunities to stay at the top of your game. Our patient-centric focus is demonstrated across our locations, all uniquely designed to support both the practical aspects of access to compassionate, cutting-edge health care, as well as the way patients and visitors feel.DURATION: Approximately 18 months or until the previous incumbent returnsHOURS: Days, 8 hours, Monday to Friday (Subject to change in accordance with the operational requirements)HOW YOU WILL MAKE AN IMPACT:This role will support the Environmental Services and Engineering & Maintenance departments with additional support to the Security Services portfolio while always ensuring quality of service and optimal customer and patient satisfaction in a team environment. Responsibilities include day to day coordination and support for multiple managers/units as well as multiple sites as required within the Support Services portfolio. This role will perform a variety of coordination and administrative duties that will require a comprehensive knowledge of the department, policies and procedures and the use of and/or access to confidential and sensitive information. This role is essential to ensuring the efficient organization and coordination of Support Service related activities in support of the patient inspired health care we deliver at Osler. Duties will include, but not limited to, the following:Coordinate and ensure staff complete the mandatory training (LMS)Coordinate, schedule, set-up and attend multi-party meetings, create agendas and maintain minutes as required. This includes assisting during multi-department meetings or events i.e., completes registration, follows up on routine technology, refreshments and other arrangementsCoordinates and processes incoming mail and supports the departmental filing systems, electronic data/document storage, timely access to physical documents and correspondence and filing of all confidential department information.Coordinates and tracks daily/monthly labour variances for departmental reporting and tracking purposesCoordinates and processes invoices, expense claims for all department vendors for all (3) hospital sites to the accounts payable department.Responsible for processing Meditech payroll for all frontline and management staff.Coordinates, processes and tracks purchase/service orders and return purchase requisitions via the Purchasing departmentManages, assigns and re-distributes lockers in staff locker rooms for new staff, external nursing students and teachers.Continuously updating department service performance and communication boards on a frequent basis including updates to department MSDS & Emergency Preparedness bindersMonthly tracking and reporting on all monthly waste diversion statistics for the (3) sites and the coordination of annual waste audits.Coordinates and orders/maintains inventory of department supplies and equipment across (3) sites) including maintaining appropriate inventory levels.Any other duties as assigned by the department ManagersYOU HAVE:Advanced proficiency in Microsoft Office applications (e.g. Word, Excel, Power Point), the internet and electronic management systemsExcellent interpersonal and outstanding communication skills and the ability to work with all levels of employees as a team player. Must be proficient in English, both oral and writtenExcellent conflict resolution skills & enthusiastic about learning and adapting to changing professional responsibilitiesPositive, responsible and self-motivated and capable of working with minimum supervision in a fast pace environment while managing multiple priorities with strict deadlinesExceptional organizational and time management skills within a fast-paced environmentExcellent oral and written communication skills and the ability to interact with all levels of employees as a team player1-3 years’ experience in Meditech would be considered an assetKnowledge of Ontario waste legislation would be considered an asset for this role.Your community thanks you for considering this role.Joining William Osler now is a chance to immerse yourself in a culturally diverse, collaborative, and innovative environment. You will play a key role building out a healthcare program that addresses the needs of people from all over the world and all levels of income, experiencing minor and life threatening injuries and diseases. As a major hospital system, we are home to some of the biggest specialty and emergency departments in the country and you will broaden your expertise, increase your knowledge and your own adaptability, and gain endless opportunities for growth.Come live our values - Respect, Excellence, Innovation, Service, Compassion and Collaboration - with us.Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. (AODA). If you require an accommodation at any stage of the recruitment process, please notify Human Resources at human.resources@williamoslerhs.ca.While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.Quick Apply

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