Coordinator of Child Care Administration- Special Projects - Jobs in Fort St. John, BC

Job Description

Child CareEmployment OpportunitiesP.O. Box 1808 • 2020 Massey Drive • Prince George • BC • V2L 4V7 | 250 562 9341 | nbc.ymca.caCoordinator of Child CareAdministration – SpecialProjectsWho we areRooted in Northern BC for over 50 years, the YMCA of Northern BC is acharity of over 400 staff and volunteers working together to strengthenthe foundations of our community through promoting healthy living,fostering belonging, inclusion, and connection, and helping children,families, and seniors thrive. We offer opportunities for personal growthand create social change through child care services, camp programs,community health services, employment services, recreation, and healthand fitness services.What you will doAt the YMCA people are our greatest asset and we are proud to be anemployer of choice. Working at the YMCA means you are part of a fun,positive team, in an environment of honesty, caring, respect,responsibility, and inclusivity. The YMCA is the largest not-for-profitprovider of child care in Canada and the YMCA of Northern BC is thelargest provider in the north, serving: Chetwynd, Fort St. James, Fort St.John, Prince George, Dawson Creek and Vanderhoof. YMCA Child Care isa home away from home.What you will bringYou are a caring, energetic, and efficient individual who is committedto providing a safe and engaging experience for families. You arepassionate about ensuring a welcoming, supportive, inclusiveenvironment for all families at the YMCA. You excel at positive dailycommunication and interaction with parents/guardians, providingquality customer service and building meaningful relationships. Youactively ensure all YMCA Child Care administration policies are met andLocationYMCA – Fort St. JohnHoursFull Time Monday – FridayOne year term with possibility ofpermanent full timeOccasional weekendsfor training or eventsWhat you will gain$52,000 - $55,000Starting 4 weeks annual vacationYMCA MembershipPaid sick daysSick days for family membersFull Benefits PackageAnnual YMCA Pensioncontribution of 5%Discount on child care(excluding infant and toddler care)Opportunity for further educationOngoing professional developmentConsideration of candidates will beginimmediatelyChild CareEmployment OpportunitiesP.O. Box 1808 • 2020 Massey Drive • Prince George • BC • V2L 4V7 | 250 562 9341 | nbc.ymca.cawork with your team using the lens of what is best for children and YMCA Child Care centres.Responsibilities and abilitiesReporting to the Manager of Child Care Administration, you will manage the child care registrationsystem for the Associations licensed programs across Northern B.C. This includes providing leadershipand management of the transportation department as well as other direct reports.Key Factors:Critical Thinking/Problem Solving:

• As the first point of contact, provides exceptional customer service in a timely fashion
• Builds and maintains efficient child care registration systems and processes
• Provides efficient and effective data entry, bookkeeping clerical and administrative work relating

to registration and accounting systems in accordance with the approved standards andguidelines

• Ensures accurate billing, fulfillment of waitlists efficiently
• Forward thinker who maintains a yearly cycle calendar to properly plan and implement

initiatives and begin registrations for ongoing and upcoming programsLeadership:

• Hires, trains and supports employees to ensure safe, accurate procedures with attention to

detail and policy

• Provides leadership, ongoing coaching and appropriate training to staff team
• Develops procedures that ensure best quality delivery of safe service
• Ensures all HR procedures are followed
• Engages and builds a team dedicated to excellence in service

Communication (Interpersonal skills & contact with customers/public):

• In contact with current and prospective families regarding Child Care programs and services;

makes calls, responds to emails, regarding child care registration, billing, fee collection, financialassistance and waitlists

• Maintains close connection with the child care managers or coordinators in each region to

resolve issues

• Maintains close connection with Northern Health to ensure child care spaces are correctly

scheduled and registered for within licensing regulations.Child CareEmployment OpportunitiesP.O. Box 1808 • 2020 Massey Drive • Prince George • BC • V2L 4V7 | 250 562 9341 | nbc.ymca.caAccountability:

• Performs accounts payable and accounts receivable functions for the Child Care Division

regarding the affordable child care benefit, child care operating funding, child care fee reductioninitiative, the child care wage enhancement and parent fees

• Performs billing and reporting to Northern Health as required

Initiative:

• Works independently, making decisions and executing work with minimal support, in an

environment with many urgent and competing priorities.

• Multitasks while answering the phone, directing calls, data entry, word processing with

accuracy, preparation of biweekly and monthly reportsWork Environment:

• This position deals with multiple demands, deadlines and dealing with the day-to-day

interruptions from strategic initiatives

• Work involves a moderate amount of physical, mental and visual demands

Qualifications

• Higher business knowledge and experience or specialized skills acquired, 3 years minimum

experience

• Early Childhood Educator certificate an asset
• Experience in the development and leadership of an effective, engaged team, 3 years experience
• Experience in child care and child development an asset
• Physical ability to do the duties required
• Satisfactory Criminal Record and Clear Vulnerable Sector Search.
• Three satisfactory professional references

CompetenciesIn addition to bringing a commitment to YMCA vision and values, and an orientation to service, thecandidate should possess the following competencies:1. Leadership/Coaching – Ability to direct and develop performance of others to achieve desiredresult.2. Negotiation/Communication/Interpersonal Skills – Ability to speak, write, listen and secureinformation in a variety of settings. Ability to cooperate with others to achieve results. Ability tocreate and build relationships inside and outside the organization.Child CareEmployment OpportunitiesP.O. Box 1808 • 2020 Massey Drive • Prince George • BC • V2L 4V7 | 250 562 9341 | nbc.ymca.ca3. Planning/Organizing – Ability to establish a clearly defined and effective course of action for selfand others to accomplish short- and long-term goals.4. Problem Solving – Ability to identify an issue, gathers and processes relevant information,determine possible solutions, selects appropriate responses and implements and evaluates them.5. Service Strategy – Ability to identify the needs and wants of members/participants as a priority andrespond in an effective and timely manner to enhance every person’s YMCA experience.6. Initiative/Enthusiasm/Innovation – Ability to manage and lead in order to achieve and exceedidentified goals.7. Community Awareness and Understanding – Demonstrates and promotes a personalunderstanding of and appreciation for the vision, mission and values of the organization.8. Project Resource Management – Ability to manage a project from initial planning to completion.9. Strategic Planning/Visioning - Ability to visualize future direction and formulate strategies, plansand action to achieve vision.How to applyThe YMCA thanks all those interested in this position.Only those selected for an interview will be contacted.Please apply with cover letter, resume, and application(found at nbc.ymca.ca) to:Rebecca BloodManager of Child Care Recruitment and RetentionRebecca.Blood@nbc.ymca.caQuick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job

Stay Connected