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| Job Location | Gatineau, QC |
| Education | Not Mentioned |
| Salary | Not Disclosed |
| Industry | Not Mentioned |
| Functional Area | Not Mentioned |
| Job Type | Full Time |
Job DetailsDescriptionResponsibilitiesLeverage the available AP tools and systems to ensure supplier invoices are effectively processed:Monitor invoices in our workflow system and ensure accurate data entry in ERP system;Confirm accurate matching of invoices with receipts, and their respective purchase orders;Ensure that invoices without purchase orders are routed to the accurate department for review and approval in our workflow system (Basware) and in accordance to the Policies in place;Transfer invoices approved/received against them PO the financial system;Prepare recurring invoices in our AP application (Basware).Verify and process expense claims;Work closely with internal stakeholders, to ensure timely processing of invoices while verifying compliance to company policies and procedures;Prepare Wire, EFT/ACH, V-Card, Cheques and Withdrawal Certificates payments on a weekly basis;Perform follow-up on invoice disputes and resolve billing and payments issues (e.g. outstanding/past due accounts, failed payments);Monitor and perform follow-up of statement of accounts and contact vendors as required;Manage communications with suppliers (such as the AP shared email);Investigate and resolve any sales tax issues with respect to purchase orders and invoices;Prepare year end forms such as 1099, 1096 & 1042;Process credit card statement transactions;Assist Accounting in month end close process;Assist in year-end audit;Other duties and ad-hoc tasks as assigned;RequirementsMinimum two (2) years of accounts payable or accounts receivable experience is preferred; however, an understanding of accounting with previous office/administrative experience will be considered;Effectively and professionally able to interact with remote internal clients and external vendors alike;Experience using an ERP system, in particular knowledge of IFS and Basware, is an asset;Ability to work in a very fast-paced, high-volume environment, with a focus on quality and accuracy;Solid understanding of Accounts Payable, Accounting, purchasing and business processes is an asset;Proactive and ability to work independently, escalating issues when appropriate;Strong problem-solving skills and the ability to use sound judgment;Positive, proactive approach to enhancing accounts payable methods and company practices and ability to effectively adapt to change;Proficiency with MS Word and MS Excel;Strong knowledge of MS OutlookStrong written and oral communication skills in English, French is an asset.Quick Apply