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Contract and Administrative Coordinator - Gatineau - Jobs in Gatineau, QC

Services Equans Inc.
Job LocationGatineau, QC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

EQUANS is looking for a Contract and Administrative Coordinator for the Library and Archives Canada (LAC) in Gatineau.EQUANS is the new autonomous entity of Engie and currently has more than 74,000 employees working in 17 countries. EQUANS offers solutions and services that meet the energy, commercial and digital needs of industries, cities and buildings where performance is desired.Why work at EQUANS Services Inc. (ESI):Our mission is to shape a sustainable future built on clean, affordable, and resilient energy and the infrastructure that supports it.Active across North America, we are trusted in facilities where safety and business continuity are critical, such as airports, high-tech industries, government buildings and public-private partnership infrastructures.Based out of Montréal, Québec, we serve both the Canadian and USA markets. Our main offers are concentrated in the following areas:

  • Facility management including asset life cycle;
  • Energy services;
  • Transport and mobility, and
  • Building automation
To learn more, visit www.engieservices.ca.Job summary :Reporting to the Facility Manager, the Facility Services Administrator is responsible for coordinating activities at this site and for financial record keeping and reporting as required. The candidate is also responsible for administrative support and office work and for providing the supporting data for performance monitoring reports and will assist the team in preparing Reports. This is a bilingual required position in English and French.Responsabilities :The selected individual will:
  • Receive, and manage phone calls and correspondences.
  • Respond to all requests from LAC users in a courteous and professional manner in accordance with protocols and procedures.
  • Support and assist administratively the local team
  • Provides administrative support to contract management in the facility including keeping sub-contractor contracts compliant and up to date.
  • Prepare files and data required for the performance monitoring system from the CMMS.
  • Keep up to date the document library and all relevant records.
  • Provide administrative support to the assignment and completion of work orders and preventative maintenance tasks.
  • Organize and fill requests for purchasing on behalf of the facility team and handle the receipt of goods, service records and invoices using the online platform.
  • Prepare expense reports.
  • Help the Facility Manager to prepare and coordinate meeting and take minutes.
  • Manage office supply inventory.
  • Administer payroll for hourly employees.
  • Support with the management of contractors prior and during their presence on site.
  • Additional administrative duties as assigned.
QualificationsRequirements :
  • College degree in Administration or equivalent work experience;
  • Experienced in the use of all tools in the MS Office suite;
  • Bilingual (English and French);
  • Excellent communication skills, both oral and written.
Skills :
  • Written and oral communication skills;
  • Well developed Customer Service Skills;
  • Dynamic team spirit;
  • Self-starter with the ability to work autonomously;
  • Demonstrates good judgment; and
  • Strong work ethic.
EQUANS Services Inc. offers you :
  • Professional and personal development in a company experiencing strong growth;
  • A positive working environment characterized by competence, responsibility and innovation;
  • A diverse workplace regarding gender, age and cultural background;
  • Competitive terms of employment and excellent benefit schemes.
Equal employment opportunity :All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.Comments :Does this challenge interest you We would like to get to know you and we thank everyone who applies.Job: Administrative Support / Secretary / General ServicesPrimary Location: North America-Canada-Quebec-GatineauOrganization: North AmericaSchedule: Full-timeNature of Responsibility: Operational / Administrative roleJob Posting: Sep 22, 2022, 1:54:46 PMJob Type: PermanentQuick Apply
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