Accounts Payable Administrator - Jobs in Greater Vancouver

Job Description

ProjectThe Woodfibre LNG Project is located approximately 7 km west-southwest of Squamish, British Columbia. It involves the construction and operation of a liquefied natural gas (LNG) export facility on the previous Woodfibre pulp mill site, which would have a storage capacity of 250,000 m3 and would produce approximately 2.1 million tons per year of LNG.Woodfibre Management Ltd. is a privately held Canadian company based in Vancouver and a subsidiary of Pacific Energy Corporation Limited.PositionThe Accounts Payable Administrator is an integral part of Woodfibre LNG’s dynamic team. You will lead and oversee the invoices and payments processing, Finance and Accounting document controlling, Accounts Payable reporting, and management reports supporting.The successful candidate reports directly to our Senior Accountant and will play an essential part in supporting the company’s Finance, Accounting, and Tax team through duration of the project as well as operations.Key Responsibilities:The successful applicant will:

• Invoice Processing: Receive, review, and process vendor invoices, ensuring accuracy and compliance with company policies and procedures.
• Payment Management: Prepare and execute payments using online banking platforms, ensuring timely and accurate disbursement of funds to vendors, suppliers, services providers, and employees.
• Reconciliation: Regularly reconcile vendor statements with our accounting records to resolve discrepancies and outstanding issues promptly.
• Vendor Communication: Collaborate with vendors and suppliers to address payment inquiries, resolve billing disputes, and maintain positive business relationships.
• Accounting Documentation: Post all relevant accounting documents, such as invoices, payments, and expense reports, to maintain accurate financial records.
• Record Maintenance: Maintain an organized and up-to-date filing system for all accounting documents and transactions, ensuring easy retrieval and audit-readiness.
• Month-end Closing: Assist in month-end closing procedures, including journal entries, accruals, and other relevant tasks.
• Compliance and Audit: Ensure compliance with accounting principles, company policies, and statutory requirements. Support internal and external audits as needed.
• Process Improvement: Identify opportunities to enhance efficiency and accuracy in accounts payable processes and contribute to the continuous improvement of the finance department.
• Team Collaboration: Work closely with other members of the finance team, providing support and fostering a collaborative work environment.

RequirementsRequired Experience:

• Degree or diploma in Accounting, Finance, or a related field
• Proven experience as an Accounts Payable Administrator or similar role, with a minimum of 3 years of AP experience.
• Strong knowledge of accounting principles and practices, with the ability to handle financial data accurately and efficiently.
• Familiarity with various accounting software and proficiency in using online banking platforms for payment processing.
• Excellent organizational skills and attention to detail to ensure accurate record-keeping and timely payments.
• Strong communication skills, both verbal and written, for effective vendor communication and resolving payment inquiries.
• Ability to work independently and efficiently, managing multiple tasks and deadlines effectively.
• Solid problem-solving skills and the capacity to handle complex payment and accounting-related issues.
• A proactive attitude and willingness to contribute to process improvement initiatives.

Additional Requirements:

• Experience working with large multi-disciplinary teams and contractors in a multicultural environment is an asset.
• Communication/interpersonal skills – interacting with front-line workers through to management and all hierarchical levels.
• Accepts responsibility and demonstrates a commitment to the delivery of tasks and targets.
• Exceptional written and verbal communication skills.
• Ability to be Innovative and vision-oriented with demonstrated ability to undertake strategic planning and implementation.
• Ability to work well under pressure, handle multiple tasks, and change priorities within tight time frames.
• Demonstrates and seeks accountability within the team.
• Ability to work collaboratively within a team environment.
• Ability to adapt and learn new processes quickly.
• Expertise with a variety of computer programs (e.g., MS Office)
• Motivated and willing to take ownership of tasks.
• Energetic in pursuit of continuous improvement processes.
• Shares knowledge readily and encourages personal development.
• Must be legally entitled to work in Canada.

Only qualified candidates legally entitled to work in Canada will be contacted.Woodfibre Management Ltd. is an equal opportunity employer.Thank you in advance for your interest!