Special Events Coordinator - Jobs in Greater Vancouver

Job Description

Job DescriptionWeddingamp; Special Events CoordinatorMembers of our Conference Servicesamp; Catering team do more than “sell” the warm, engaging and anticipative service that Fairmont Hotelsamp; Resorts is renowned for – they live it! Showcase your outstanding interpersonal skills as a Weddingamp; Special Events Coordinator, where you will provide organizational and administrative support to your team and memorable service to your guests.Our Cultureamp; Benefits:

• An inclusive, empowering, and positive workplace, where we place people at the heart of everything we do
• The opportunity to have fun at work alongside passionate hospitality professionals who strive to make the world a more welcoming place
• The opportunity to live, work and play across the world through our employee travel and internal transfer programs

• A competitive salary starting at $60,000 with annual compensation reviews based on market, performance, and capabilities
• Eligible to participate in Accor’s Accelerate Incentive Program for Luxe Hotel Sales.
• Complimentary meal through our Colleague Dining Program
• Complimentary dry-cleaning of business attire

• Complimentary hotel stay with breakfast for two through our BE OUR GUEST program
• Employee benefit card offering discounted room and foodamp; beverage rates at Fairmontamp; Accor properties worldwide

• The opportunity to work in a luxury hotel environment and a Vancouver heritage building with a historic legacy dating back to 1939
• Free learning programs through our Academies and discounted eCornell courses
• Ability to make a difference through our Corporate Social Responsibility activities

• Annual paid vacation, sick leave, up to statutory holidays and birthday leave

• A comprehensive benefits package including extended medical, dental, vision, life insurance, and disability benefits
• A company-matched pension plan and ability to enroll in the Group Registered Retirement Savings Plan (GRSP)
• A monthly travel reimbursement for TransLink monthly passes

What you will be doing: Reporting to the Director, Weddingsamp; Luxury Events, responsibilities and essential job functions include but are not limited to the following:

• Flexible work schedule of Tuesday to Saturday
• Facilitating Menu Tastings and Site Inspections as needed
• Effectively responding to general inquiries on the telephone and in person, and directing them appropriately.
• Work closely with Director, Weddingsamp; Luxury Events to ensure that a comprehensive knowledge of client files exists in order to respond to client questions and needs.
• Provide key departments with information on upcoming events on a daily basis.
• Conduct site inspections: rooms, conference space and F amp;B outlets as requested.
• Overseeing clients while in-house, ensuring their events go as they expect and anticipating their needs.
• Run Salesamp; Catering reports and ensure the system and function diary is current and up to date.
• Assist in organization of in-house functions and Client events.
• Administrative duties such as preparing contracts, keep up to date on client payment schedules, liaising with EMM for guest room blocks, client email communication, printing of menus, preparation of VIP Amenity Forms, and the creation of purchase orders.
• Assisting with other Department Managers as directed
• Assist with onsite activationsand Events as needed
• Working closely with current Catering Coordinator and having detailed knowledge of department responsibilitiesto serve as out of office when needed
• Coordination of various components of hotel eventsamp; activations, launches, special events (i.e. invitations, RSVP management and ticketing systems)
• Coordinate project management systems, ensuring cross-functional teams are working cohesively.
• General administrative duties such as travel arrangements, vendor and partner reservations and invoice processing.
• Prepare post-eventamp; activation wrap reports, meeting notes and circulate in a timely manner.
• Complies with Fairmont Hotelsamp; Resorts policies, procedures and code of ethics.
• Performs any and all other tasks which are assigned by management.
• Upholds the highest standard of internal and external customer service at all times.