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Administrative Assistant - Jobs in Hamilton, ON

St. Joseph's Healthcare Hamilton
Job LocationHamilton, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Posting #:23192Openings Remaining:1Full/Part Time:Full TimeReg/Temp/Casual:RegularUnion:Non-UnionHours of Work:Monday to Friday; daysTime of Day:DaysShift Length:7.5hrOpen Date:24/11/22Closing Date:01/12/22QUALIFICATIONS AND SKILLS:

  • Minimum two-year Community College Program in Office Administration
  • Minimum three years office experience
  • Intermediate skill level is required for MS Office Suite (Word, Excel, Access and PowerPoint)
  • Knowledge of medical staff structures, in large academic health science centres a definite asset
  • Knowledge of medical terminology required. Experience in agenda preparation and minute taking required
  • Must be able to work in an effective and efficient manner and prioritize projects accordingly without direct supervision.
  • Demonstrated excellence in verbal and written communication skills
  • Must have the ability to exercise excellent judgement and critical thinking skills
DUTIES AND RESPONSIBILITIES:
  • Supports all administrative functions for the Chief of Obstetrics and Gynecology and Physician Group by handling incoming emails, phone calls, faxes, mail and visitors in an efficient and professional manner, resolving issues and complaints or referring as required.
  • Responsible for calendar management, with both internal and external executives and assistants, as well as consultants to coordinate a variety of meetings, retreats, educational events and presentations.
  • Coordinates and attends meetings and records minutes.
  • Coordinates and updates OR schedule, Call schedule and Vacation Notices
  • Responsible for the credentialing process for all SJHH Department of Obstetrics and Gynecology physicians including completing recommendations for appointment for new physicians, term and locum, the renewal, change and deletion of privileges for current physicians as well as category changes. Ensures appropriate documentation is obtained in keeping with the hospital’s Bylaws, Rules and Regulations, completing forms and reviewing correspondence from the Credentials Office for accuracy. Coordinates privilege reviews for members of the department.
  • Maintains confidential personnel files and records for the SJHH Department of Obstetrics and Gynecology Physician Group for the purpose of annual reviews.
  • Maintains an accurate list of physicians and physician leaders within the SJHH Department of Obstetrics and Gynecology.
  • Works with the Patient Relations, the Risk and Legal Department and the College of physicians and Surgeons of Ontario regarding medical- legal and personal matters ensuring they are dealt with in the strictest of confidence.
  • Supports the Chief in resolving patient and staff concerns.
  • Acts as liaison to the McMaster University Department of Obstetrics and Gynecology.
  • Formats and sends out department email announcements and monthly department newsletter.
  • Helps coordinate department educational activities including weekly medical grand rounds.
  • Clinical and academic administrative support, including:
oFielding phone calls from patients and physician offices, and relaying key information Chief/Physician, OR and New consult booking oContacting patients and physician offices at Chief/Physician request with key information or updates oMaintenance of documentation required for university academic appointment (e.g. MacFacts CV)HOURS OF WORK:Monday to Friday; DaysQuick Apply
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