ADS10 - Jobs in Hamilton, ON

Job Description

Posting #:23265Openings Remaining:1Full/Part Time:Part TimeReg/Temp/Casual:RegularUnion:CUPEHours of Work:Monday to Friday; daysTime of Day:DaysShift Length:4hr, 6hr, 7.5hr, 8hrOpen Date:15/12/22Closing Date:22/12/22POSITION SUMMARY:This position provides administrative support services within the Seniors Mental Health Program. The administrative assistant role is to be supportive and reduces any barriers enabling optimization of the manager role.QUALIFICATIONS:

• Completion of a 2-year post-secondary program in medical office administration
• Medical terminology certificate
• RMA billing authorized
• 5-years related experience working within a busy Mental Health program, with demonstrated knowledge of the Mental Health Act and associated legal forms, admission and discharge procedures
• Proficiency in accessing Electronic Medical Records
• Demonstrated proficiency in scheduling and data entry
• Certificates of completion for ongoing computer training
• Advanced skill level in MSWord, MSAccess and MSExcel
• Demonstrated ability to maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• Demonstrated ability to communicate in a sensitive and non-judgmental manner with psychiatric patients
• Demonstrated superior oral and written communication skills with demonstrated grammatical aptitude, excellent spelling and punctuation
• Excellent organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision while maintain a positive customer service attitude. Must be able to identify priorities and manage deadlines, identify, mitigate and communicate any barriers to the manager

RESPONSIBILITIES:

• Supports effective communication and liaison between the Manager and all team members
• Records meeting minutes and transcribes standard and/or form letters, reports and summaries
• Handles phone calls and unscheduled visits, ensuring appropriate action according to the nature of the situation, initiating referrals and relaying messages as required
• Ensures all office supplies, housekeeping and maintenance requests are requisitioned in a timely manner
• Updates staff schedules, records staff attendance as per established guidelines and completes staff payroll sheets and overtime submissions for the Managers approval
• Supports the activities of assigned committees or general meetings, by arranging booking schedules and/or attending meetings, taking and transcribing minutes and distributing notices/agendas and minutes accordingly
• Provides support for various financial and budget responsibilities i.e. budget monitoring, purchase orders, petty cash, staff expenses, travel expense forms, etc.
• Provides administrative coverage throughout the department and performs duties as assigned by Manager
• Co-ordinates events sch as department education setting up location and agenda, participant enrollment and contacting guest speakers
• All other duties as assigned

WAGE RATE:Hourly: $26.37... $27.51... $28.63 (plus 14% in lieu)HOURS OF WORK:Monday to Friday, daysPLEASE NOTE:Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.St. Joe’s fosters an environment where we celebrate diversity, where teams reflect the diversity of the community in which we serve, enhancing the connection to patients, clients, community, and each other.Quick Apply

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