ADS11-Nursing Administration - Jobs in Hamilton, ON

Job Description

Posting #:21687Openings Remaining:1Full/Part Time:Part TimeReg/Temp/Casual:RegularUnion:CUPEHours of Work:Monday to Friday; daysTime of Day:DaysShift Length:7.5hrOpen Date::16/06/22Closing Date::23/06/22POSITION SUMMARYThis position provides administrative support to the Clinical Director. It supports a diverse range of activities. It serves as a liaison with other departmental, program Directors & Managers, hospital staff, physicians and outside agencies, and ensures that all administrative functions at this senior level are coordinated with efficiency, professionalism and confidentialityQUALIFICATIONS

• Grade 12 diploma, plus completion of a 2-year College Diploma in Office Administration
• Medical Terminology certificate
• Certificates of completion for ongoing computer training
• Minimum 5 years experience supporting senior administrative functions, preferably within a healthcare setting
• Demonstrated commitment to the values of Service, Responsible Stewardship, Community Responsiveness and Respect
• Advanced proficiency with a variety of computer applications and equipment: MS Word, Excel, Access, PowerPoint, Internet, My StJoes, Adobe Acrobat, Visio, E-mail, zipped and shared files. Equipment such as fax, scanner and copier.
• Advanced typing speed of 55wpm and excellent transcription skills
• Ability to communicate effectively and tactfully, both in person and by telephone
• Maintain excellent interpersonal relationships while handling multiple tasks, conflicting priorities and frequent interruptions
• Superior oral and written communication skills with demonstrated grammatical aptitude, good spelling and punctuation
• Good organizational and problem-solving skills, with ability to set own priorities and work with minimal supervision

RESPONSIBILITIES

• Provides administrative support to the Clinical Director (e.g., controls calendar, coordinates schedule, ensures that all relevant material is available according to the Directors schedule
• Coordinates meetings: contacts and confirms participants, arranges meeting rooms, set-ups audio/visual equipment, compiles and sends out agendas, takes minutes, follows-up on action items as directed
• Establishes and maintains files, filing correspondence, copies of contracts, other documentation & MyCollaboration sites
• Provides coverage for other Administrative Support Staff
• Provides secretarial support to the all relevant committees & subcommittees as required by the Clinical Director
• Completion and follow-up for Human Resources, Finance, Printing, Information Services, and Telecom Requisitions and submission of purchasing requests
• Provides logistical support to the Clinical Director for conferences, seminars, and other educational sessions; registration, coordinating flight, room and transportation
• Answers phone and redirects calls as necessary
• Follows-up on budget issues as directed
• Maintains intranet and internet website
• Utilizes appropriate software programs or computer applications to produce correspondence, administrative reports and statistical data
• Coordinates travel/expense reimbursements for the Director and delegates
• Develops and maintains various spreadsheets for indicator monitoring and reportin
• Develops PowerPoint presentations as directed
• Maintains effective communication throughout the organization with community partners
• Other duties as required

HOURS OF WORKMonday to Friday; daysWAGE RATEHourly: $26.57.....$27.74......$28.91 (plus 14% in lieu of benefits)PLEASE NOTE:Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.Quick Apply

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