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Administrative Assistant - Jobs in Headingley

Mammoth Equipment and Exhaust Inc
Job LocationHeadingley
EducationNot Mentioned
Salary50000.00 CAD per year
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

Our Administrative Department plays a pivotal role in ensuring the smooth operation of our business, and we are currently seeking a diligent and detail-oriented Administrative Assistant to join our team.The Administrative Assistant will be responsible for sourcing and managing third-party contracts, maintaining corporate ownership records, and ensuring compliance with relevant Canadian and US legislation. Additionally, this role involves managing a comprehensive document management system, handling insurance documentation, and providing general administrative support. Strong organizational skills and the ability to meet deadlines are essential. If you have experience in contract management and a keen eye for detail, we invite you to apply for this dynamic role.Responsibilities:

  • Source and contact 3rd parties of relevant qualification to prepare various contracts, ensuring compliance with company policies, regulatory bodies, and applicable laws.
  • Consolidate shareholder information and maintain the corporate ownership chart, maintain routine corporate annual filings and documentation.
  • Develop and maintain a comprehensive document management system to track key milestones, deadlines, and deliverables.
  • Maintain a centralized repository for all contracts and related documents, processing amendments and renewals promptly.
  • Conduct research to ensure compliance with relevant Canadian and US legislation, government directives, and internal regulations.
  • Research and complete the necessary documents for a new location set up in Canada and the US.
Insurance Responsibilities:
  • Maintain records of insurance claims and liaise with insurance providers.
  • Support the preparation of insurance documentation and assist with renewals and amendments.
  • Generate reports on insurance coverage and claims status.
Correspondence:
  • Generate regular reports on contract status, performance, and compliance metrics.
  • Perform general admin tasks like sending couriers, managing own calendar and appointments.
  • Maintain electronic files in the internal drive.
  • Perform any other duties as assigned.
Qualifications:
  • Excellent organizational and time management skills.
  • Strong attention to detail and accuracy.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • High level of initiative.
  • Proficiency in Microsoft Office Suite and contract management software.
How to apply:If you #39;re interested in this position, please submit your application by uploading your resume and a tailored cover letter that specifically addresses how your skills and experience align with this role.Ensure you complete the survey questions during the Indeed application process. Successful candidates at this stage will be contacted to schedule a formal interview at a mutually convenient date and time.Alternatively, you may submit your application through Mammoth #39;s career page at [https://www.mammothequipment.ca/careers].We only considered candidates who have the valid and necessary work permit and are legally allowed to work in Canada.We will reach out to candidates advancing in the hiring process. If you do not receive communication from us, we appreciate your interest and thank you for considering Mammoth as your potential employer.Job Type: Full-time.Pay: From $50,000.00 per year.Expected hours: 40 per week.Benefits:
  • Company events.
  • Dental care.
  • Extended health care.
  • On-site parking.
  • Paid time off.
  • Vision care.
Flexible Language Requirement:
  • French not required.
Schedule:
  • 8 hour shift.
  • Monday to Friday.
Ability to commute/relocate:
  • Headingley, MB R4H 0A9: reliably commute or plan to relocate before starting work (required).
Work Location: In person.About Mammoth Equipment and Exhaust Inc:Mammoth Equipment is on a growth trajectory, driven by our exceptional product, a stellar team, and a robust organizational culture. Established in 1974, we #39;ve expanded our presence to offices in Australia, New Zealand, Canada, Mexico, and Argentina. Globally, we provide a diverse range of cutting-edge, tailor-made, and versatile solutions for the mining, transport, rail, industrial, agriculture, and marine sectors. Our innovations not only safeguard people and the environment but also contribute to prolonged machinery and equipment life, ensuring enhanced performance and durability.

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