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Administrative Assistant - Jobs in Innisfail, AB

Baker Tilly Canada
Job LocationInnisfail, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Baker Tilly Rockies LLP is currently looking for an experienced and motivated individual to join our growing team as Administrative Assistant. We are seeking a candidate to assist us in providing administrative support at our Innisfail, AB office. This role offers high quality administrative skill development, and career progression for the right candidate. Our firm offers an outstanding environment to continue developing your career by providing challenging and rewarding opportunities, while working in a collaborative and supportive environment.Beginning immediately, this position is full-time between January and June each year, and part-time between July and December each year with a minimum of 2 days per week (additional hours are negotiable based on your need and our workload).Your primary responsibilities will include:With guidance from our Innisfail office accounting professionals, and our Bow Valley administrative professionals, you will be responsible for the full suite of front desk reception duties, including:

  • Greet and direct client requests.
  • Manage courier requests.
  • Preparing new client intake memos.
  • Print, electronically file, assemble, disseminate and file client tax returns (Personal and Corporate, US and Canadian returns).
  • Manage calendars and schedule meetings.
  • Send authorization forms to the IRS and CRA.
  • Track the status of income tax files through the CCH Dashboard system.
  • Share documents with our clients using our ShareFile portal system.
Should you have an interest and aptitude for US tax preparation, this position can also provide you excellent introductory experience in preparing US information forms such as ITIN applications (W-7), Closer Connection Statements (8840), and data entry on US and Canadian tax returns.A successful candidate will have:
  • At least one year of relevant experience, preferably in a professional environment.
  • Self-motivation and a strong work ethic with an ability to work both independently and as part of a team.
  • Experience working with Microsoft 365 – Excel, Word, Outlook, PowerPoint.
  • Strong professional maturity and mastery to manage multiple client requests, and tasks concurrently.
  • Sound judgment regarding confidential and sensitive matters.
  • Excellent interpersonal, communication and organizational skills.
  • Attention to detail and accuracy.
  • Strong organizational skills.
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