Filing Clerk - Jobs in Kamloops, BC

Job Description

POSITION TITLE: Filing ClerkDEPARTMENT: Lands, Leasing & Tax Department SUPERVISOR: Manager, Lands and Leasing TERMS: Full-Time, Permanent REFERENCE #: 2022-109 PURPOSE OF POSITION: The purpose of this position is to provide organizational and filing support the entire Lands, Leasing & Tax Department in accordance with applicable Programs, Policies and Procedures in a timely manner.DUTIES AND RESPONSIBILITIES: - This position is responsible for maintaining the LLTD’s filing system in accordance with applicable Programs, Policies and Procedures for both hardcopy and electronic format, for record keeping and tracking of all Lands filing activities and appropriate distribution of documents.(95%) - Provides filing assistance to the entire Lands, Leasing & Tax Departmento sorts all papers alphabetically or numerically, according to content, dates, significance etco where necessary creates or update records with new files and informationo stores all paperwork in designated places securing the important documentso enters document details into the Access database- Sets up, maintains and updates the LLTD filing systemo hard copy documentso organizes electronic lands shared foldero Access and Excel databaseso Seeks efficient ways to update and retrieve files easier- Ensures Access and labels accurately reflect registered document details:o By use of Indian Land Registry System and Tax Administration Program/Softwareo Work closely with Data Entry Clerk- Responds to requests and retrieves, copies and distributes information as appropriate in a timely manner.- Keeps records of files and information borrowed.- Keeps inventory of filing supplies and submits written requests for approval to order filing supplies when required.- Maintains Lands, Tax & Environment Resource library and storage items- Maintains inventory of promotional item and the tracking report- Occasionally required to move supplies and storage items- Relieves receptionist during breaks and as required.- Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.- Maintains confidentiality on all matters relating to the affairs of TteS.2. 5% Other related duties as necessary.Professional Certification, Education and Experience: · A combination of 1 year clerical/administrative support experience, education and/or training or an equivalent combination.· Must have experience/training in keyboarding, word processing, spreadsheet, the Internet, photo-copier, scanner, databases and other related computer applications.· Knowledge in Indian Land Registry System (ILRS), Tax Administration Program/Software would be an asset.· 40 words per minute keyboarding speed.· Prefer knowledge of TteS, LLTDSkills and Abilities:

• Excellent planning and organizational skills.

• Must display a positive attitude and have service orientation skills.

• Must be self-motivated have strong work ethic and able to work under pressure.

• Must have the ability to create and ensure a cohesive team that displays lateral kindness.

• Must have excellent attention to detail and record keeping skills and the ability to verify, research and collect data to update files and prepare reports and other documents.

• Exceptional interpersonal and written communication skills with ability to use tact and diplomacy.

• Ability to take initiative, with proven ability to set priorities and meet deadlines.

• Must have strong problem-solving skills.

• Ability to work in a multi-cultural settings and interest in learning about TteS Language, Culture and History.

• Flexible, committed, and enthusiastic.

HOURS OF WORK: Normal Day shifts – 7 hours. Non-normal shifts maybe required.PAY GRADE: As per current TteS wage grid.Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.Deadline for the Job posting is September 7, 2022 by 2:00pmSubmit Job Application Form, cover letter, resume, and references online: https://tkemlups.ca/employment/job-application-form/, by email, or in person, at our Human Resources office #200 – 330 Chief Alex Thomas Way.Office Hours are Monday to Friday 8:00 a.m. to 4:00 p.m. & closed for lunch from 12:00pm to 1:00pmWe require each applicant to fill out an online application form which can be found at: https://tkemlups.ca/employment/job-application-form/ Job Types: Full-time, PermanentBenefits:

• Casual dress
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application deadline: 2022-09-07Quick Apply

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