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Administrative Assistant - Jobs in Kelowna, BC

INTERIOR HEALTH AUTHORITY
Job LocationKelowna, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Job title :ADMINISTRATIVE ASSISTANTCommunity :KELOWNAFacility :KELOWNA CHSCStatus :PERMANENT FULL TIMEPosition SummaryInterior Health is looking for an experienced, highly efficient and self -directed permanent full time Administrative Assistant to support the Critical Care Network and Maternal, Newborn, Child and Youth Network departments. This position is based out of the Community Health and Services Centre in Kelowna, B.C.The Administrative Assistant works in a team environment to provide confidential administrative support functions to the Director for the department or program and other management staff as required.The Administrative Assistant serves as a vital linkage and communication source to keep the department or program informed and aligned to its priorities. Responsibilities include: coordinating and organizing workflow; determining priorities; composing confidential correspondence for signature; designing and creating correspondence, documents, presentations, orientation packages, and spreadsheets (including data entry) for authorization by the management team; maintaining the integrity and confidentiality of all information which flows through, and is processed for management as it pertains to client care, operations, personnel, labour relations, finance, and public affairs; and supporting the Director in setting the positive, collaborative, efficient tone for the department or program.SOME TYPICAL DUTIES AND RESPONSIBILITIES:

  • Discusses inquiries for information with a variety of internal and external contacts in order to obtain and disclose information. Answers routine inquiries and complaints by determining the nature of the issues and provides information directly or through correspondence.
  • Provides assistance on projects by collecting data requiring the evaluation and determination of available sources. Assembles and edits reports in an appropriate format.
  • Assists with maintaining the program/department web page.
  • Coordinates all administrative logistics for meetings, events, education sessions, workshops, video conferences, and teleconferences including appropriate space, equipment, and materials.
  • Provides input to new policies, processes, and for the development of strategies.
  • Performs other related duties as assigned.
Interior Health strives to create an environment where you enjoy the work you do, the place where you work, and the people around you. For a challenging, growth-oriented career in a beautiful natural setting where balanced lifestyle choices abound, come to Interior Health and join our quest to set new standards of excellence in the delivery of health services in the Province of B.C.Come live, work and play where others only vacation. Make a difference. Love your work. Apply today!QualificationsEducation, Training, and Experience:
  • Graduation from a recognized secretarial program.
  • Three to five years of recent, related experience including experience working with various computer software programs.
  • Or an equivalent combination of education, training, and experience.
Skills and Abilities:
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to organize workload and set priorities.
  • Ability to work without supervision.
  • Ability to type 50 wpm and set up letters, reports, etc. in a professional format.
  • Knowledge of applicable computer hardware and software programs and ability to perform web-based searches.
  • Ability to operate related equipment.
  • Physical ability to perform the duties of the position.

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