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Executive Assistant to the Dean - Jobs in Kelowna, BC

Okanagan College
Job LocationKelowna, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Organization: The Executive Assistant is one of 6 non-teaching positions reporting to the Dean, Arts & Foundational Programs (AFP). There are 15 Department Chairpersons and associated faculty and instructional members (approximately 140 continuing/regular plus variable numbers of term/non-regular, as of May 2021) reporting to the Dean. AFP programming is across 4 campuses (Kelowna, Salmon Arm, Vernon, Penticton) and 1 Centre (Revelstoke).Summary: The Executive Assistant manages a complement of 2 clerical support positions, and provides a range of confidential management assistance and support services to the Dean and Associate Deans. The Executive Assistant also provides first-line human resources management advice to the Dean and assistance in staffing, workload allocation and tracking against budget, and labour relations issues in the Dean’s management of the teaching and non-teaching staff that report to him under the umbrella of 3 distinct bargaining units. The Executive Assistant also provides senior-level administrative assistance to the Dean in non-human resources management areas and is a member of the Portfolio’s Management Team.Education and ExperienceCompletion of Grade 12 or equivalent plus at least two years post-secondary education or training in Office Administration (education in an area related to Arts & Foundational programs is advantageous). Training in supervisory skills and conflict resolution. A minimum of four years of relevant work experience including experience in a supervisory role.Skills and Abilities

  • Proven project management skills and excellent organizational, as well as, budgeting and financial management skills
  • Team player with an aptitude for working in a collegial and collaborative environment
  • Ability to deal tactfully and diplomatically with internal and external contacts
  • Must be flexible and able to manage high work volume and conflicting priorities in order to meet deadlines
  • Strong written and verbal communication skills
  • Strong analytical skills and creative problem solver
  • Ability to plan and think strategically
  • Excellent computer skills with proficiency using Microsoft Office, and complex databases, as well as the ability to generate and analyze reports.
Core Competencies
  • Collaboration & Collegiality
  • Continuous Learning & Information Seeking
  • Effective Interactive Communication
  • Initiative
  • Integrity & Accountability
  • Student & Service Focus
Job Specific CompetenciesPreferred QualificationsThe Arts and Foundational Programs Portfolio is seeking a Continuing Full-time Executive Assistant to the Dean, Kelowna Campus.Desired Start Date11/29/2021Position End Date (if temporary)ScheduleM-F, 7 hrs/day (shift tbd)Annual Salary/Hourly RateRange $49,880 to $69,832. Typical Hiring Range $59,857 to $66,507.Appointment TypeExempt - Continuing Full-timeSpecial Instructions to ApplicantsPlease submit the names and contact information for a minimum of three referees.Note: Preference will be given to Okanagan College employees.For information about this position please contact Dr. Robert Huxtable, Dean, Arts and Foundational Programs by way of email to RDHuxtable@okanagan.bc.ca.Employee GroupExcludedJob Type: Full-timeQuick Apply
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