Admissions Officer - Jobs in Kitchener, ON

Job Description

Requisition Details

Job Title:Admissions OfficerRequisition #:22-922Campus:DoonDepartment:Admissions & PathwaysPayband:HPayband Range:$33.38 - $38.75Hours/Week:35Starting Rate:$33.38Posting Date:Wednesday, October 19, 2022Closing Date:Wednesday, October 26, 2022 at 11:59 PM ESTVacancy Type:Support Staff - Full-time Temporary Appendix D Contract

Support Staff Full-time Appendix D Contract Replacement Position (November 2022 – January 2023) (First consideration for Support Staff and Academic positions will be given to internal applicants in accordance with the respective Collective Agreements)The Admissions Officer is responsible for the domestic admissions process for a portfolio of Conestoga College programs. The incumbent admits qualified applicants to post-secondary, graduate, and degree programs by coordinating admission activities that support the college enrolment plan.Successful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement with 2 to 3 days on-site per month with occasional days as required, and the remaining days remote.Responsibilities:

• Communicating with prospective applicants, students, parents, sponsoring agencies, secondary school guidance counsellors, and community agency counsellors
• Receiving and responding to telephone, written, in-person, and electronic enquiries on admission procedures, program and admission requirements, admission decisions, and other admission-related information
• Analyzing secondary school old and current curriculums, out-of-province secondary and post-secondary transcripts, and international credential assessments to identify pre-requisite subjects or their equivalencies
• Ensuring that all qualified applicants have met the published Ministry and College admission requirements and selection criteria
• Ensuring English proficiency is met (IELTS, PTE, TOEFL, or other recognized tests) prior to admission letters being issued
• Ensuring that accepted applicants meet the minimum admission requirements once final grades have been received
• Revoking offers of admission if necessary and/or determining if alternate programs can be offered
• Independently creating Program Campus Offerings by loading admission requirements, academic strength calculations, selection criteria, rankings, intake levels, capacity, budget, delivery pattern, start dates, and campuses
• Planning and coordinating the implementation of mandatory information sessions, setting up meetings with Chairs and Deans, inviting and confirming applicants, and following up with student applicants
• Loading new programs and modifying existing programs in the Student Information System (SIS) including all admission information in the descriptions tab, program requirements, process orders, conversion bonuses, program bonuses, weighting, minimum cut-offs, letter notes, etc.
• Updating and inputting program offerings and status for the Ontario College Application Service (OCAS) website and publications and verifying that appropriate links to the college website are well maintained
• Developing, managing, and updating wait lists for specified programs, and admitting new students as spaces become available
• Using judgment to make alternate offers to suitable programs taking into consideration academic qualifications and other program choices to ensure applicant retention, increase numbers in undersubscribed programs and encourage pathways to support the college enrolment plan
• Reviewing the admissions process with Coordinator Admissions & Pathways and making recommendations for implementing and refining admission procedures and systems
• Setting minimum academic and selection benchmarks based on previous statistical reports and experience in consultation with the Associate Registrar, Program Coordinator, Chair, and/or Dean
• Interacting with the College Test Centre on admissions testing issues and the Ontario College Application Service (OCAS) on application issues
• Liaising with the Conestoga Career Centre, Registrar and Admissions Office for government sponsored candidates
• Representing the College at all campuses and open houses by presenting information, organizing, and participating in on-campus student recruitment and high school counsellor events, proof-reading publications, and specialized promotional activities such as, telephone and mail/email campaigns

Qualifications:

• Two-year Diploma in Information Technology Support Services, General Business, Office Administration Executive, or related field is required
• Minimum three years of practical experience in student/client services is required
• Experience working with multiple large database systems is required
• Experience working in an educational environment is required
• Related practical experience working with a diverse clientele, including newcomers to Canada and new Canadians is considered an asset
• Excellent interpersonal and public relations skills
• Excellent oral and written communication skills; excellent listening skills
• Effective organizational and time management skills, with demonstrated ability to work under pressure and in demanding situations
• Highly developed client service skills and ability to respond and problem solve with tact, diplomacy, discretion, and professionalism
• Compassion and ability to determine when flexibility can and should be exercised
• Ability to work both independently and in a team environment
• Demonstrated patience and appreciation for cultural differences when dealing with international students

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