Human Resources Coordinator - Jobs in Kitchener, ON

Job Description

Position: Human Resources CoordinatorLocation: Conestoga College – Various Campuses (up to 50% remote work)Reports to: Sr. Manager, Human ResourcesTime Requirement: 35 hours per week (some evenings and weekends may be required)Pay Band (to start): $44,250 to $52,125Company OverviewConestoga Students Incorporated (“CSI”) was founded in 1973 and is the official student association representing more than 21,000 students at all Conestoga College campuses. All full-time fee-paying students are the owners and customers of CSI, and we are dedicated to serving the students to the best of our ability.For more information on what we do and the services we offer, please check out our website at: https://conestogastudents.com/Working on CSI’s full-time team would give you access to the following benefits and perks:

• Competitive salary based on job market data
• Bonuses
• Health & dental benefits
• RRSP contribution plan
• Tuition reimbursement for part-time studies
• Reimbursement for work-related travel expenses
• Paid time off to observe culturally significant events
• Flexible work hours and remote work (up to 50% of work week)

Position OverviewThe Human Resources Coordinator provides support and assistance to the Human Resources department in the functions of Payroll, employee relations, research, policy development, recruitment, selection, and onboarding.The Human Resources Coordinator also provides supervision and direction to other staff in the coordination of HR functions and processes for all part-time, co-op, and volunteer positions within Conestoga Students Inc. (CSI) and Conestoga Student Services Inc. (CSSI). In carrying out supervisory responsibilities, the Human Resources Coordinator must cultivate and maintain a diverse and inclusive environment in which the variety of participants’ backgrounds, experiences, places of origin, racial/ethnic identities, sexual identities, gender, ages, and more are heard, respected, and valued by everyone.This position reports directly to the Sr. Manager, Human Resources. In carrying out the duties of this position, a great deal of responsibility is exercised with final overview by the Sr. Manager, Human Resources. It is also important that the Human Resources Coordinator works extremely closely with the Sr. Manager, Human Resources to ensure that they are up to date on the basic overall operations of CSI’s Human Resources functions. In all activities, it is crucial that the Human Resources Coordinator recognizes that service to employees and students is a top priority.Duties and ResponsibilitiesPayroll

• Support the development and maintenance of a competitive total compensation strategy for part-time/co-op staff (including non-monetary compensation and the “employee experience”) based on best practice and trends
• Process hours & earnings and administer biweekly payroll for all part-time/co-op hourly staff within CSI and CSSI
• Coordinate the tracking and processing of honorarium payments to volunteers
• Compile biweekly payroll reports for management as needed
• Assist with preparation of hours & earnings reports each semester for distribution to Work Study
• Assist in the annual audit by providing part-time/co-op staff information and documents as required to the Sr. Manager, Human Resources

Employee Relations

• Monitor the general CSI HR email and address all inquiries, forwarding or referring to the Sr. Manager, Human Resources as needed
• Follow up with part-time and co-op employees to collect missing employee information, payroll information, Study Permits, etc.
• Advise supervisors on the performance management process for part-time and co-op staff
• Document and draft warnings and performance improvement plans for part-time and co-op employees while being mindful of equity, diversity, and inclusion
• Collect, file, and organize part-time employee, co-op, and volunteer information
• Track and maintain login information for all employee accounts
• Draft employment confirmation letters for current and previous part-time and co-op employees, as requested
• Conduct all part-time/co-op employee offboarding procedures, including exit interviews, termination packages, ROEs, collection of company property, etc.
• Draft and distribute reference letters and employee confirmation letters for part-time staff

Equity, Legal & Research

• Keep up to date on all relevant legislation and best practice related to employment, Health & Safety, Accessibility, and Diversity & Inclusion, advising the Sr. Manager, Human Resources of any relevant updates or changes
• Ensure all employment-related activities at CSI and CSSI comply with related legislation and best practice, including (but not limited to): ESA, OHSA, AODA
• Assist with the annual review of all policies and procedures by researching legislative updates and changes
• Research and advise on legislative requirements, changes, and best practice in the areas of recruitment, accessibility, compensation, health & safety, and human rights

Recruitment, Selection, Onboarding

• Develop and update job descriptions and job ads for all part-time, co-op, and volunteer positions
• Collaborate with Conestoga College’s Work Study department to request and receive funding for part-time and co-op positions
• Post part-time, co-op, and volunteer opportunities to MyCareer and other job boards as needed
• Network with Conestoga College program coordinators to communicate employment opportunities for students
• Advise students on the Company’s job opportunities and recruitment processes
• Address recruitment-related questions and concerns from managers and supervisors
• Screen applications and participate in interviews for part-time and co-op positions in collaboration with the appropriate managers and supervisors
• Schedule interviews for all positions as needed
• Draft and issue offers of employment for part-time and co-op positions
• Conduct background checks for student employees through the following tasks:
  • Screen Study Permits as needed to ensure international student employees possess a valid Study Permit at all times
  • Check student status in the Student Information System (SIS) to confirm eligibility for on-campus employment
• Conduct background checks for full-time positions as necessary
• Schedule, arrange, and conduct training sessions for full-time employees, part-time/co-op employees, and volunteers
• Issue training-related materials and communications to employees and volunteers
• Track and document completion of onboarding and training processes for all employees and volunteers
• Assist with all recruitment, selection, onboarding, and training processes for full-time positions as needed

Other General Duties

• Work in accordance with corporate by-laws, policies, and procedures, particularly to the CSI Mission Statement
• Adhere strictly to laws, policies and procedures concerning health & safety, accessibility, etc.
• Maintain confidentiality for business practices

• Work in an organized manner where detail, accuracy and confidentiality are critical

• Mandatory attendance at CSI related training days

• Complete organizational/special projects as assigned by the Sr. Manager, Human Resources
• Other duties as assigned

Working ConditionsPhysical DemandsThis position spends long hours sitting and using office equipment and computers, which can cause muscle strain.Environmental ConditionsThis position performs work primarily in a busy, open area office and is faced with frequent interruptions and meetings with others on a regular basis. Travel between campuses and performance of work from home is required as needed. Some work may be required after office hours and on weekends.Sensory DemandsThis position requires long periods of intense concentration. The incumbent must also spend long hours on the computer entering information which requires visual focus, attention to detail, and high levels of accuracy.Mental DemandsThis position is expected to manage and meet multiple simultaneous deadlines, which can cause significant stress. The incumbent also deals with a wide variety of people on various issues.Qualifications

• Candidates will be asked to demonstrate the following:
  • Understanding of basic processes in payroll, performance management, and training
  • Understanding of the Accessibility for Ontarians with Disabilities Act (AODA)
  • Ability to read and comprehend legislation related to employment, health & safety, and accessibility
  • Ability to create and edit documents in Microsoft Word and Adobe PDF
  • Ability to create and process Excel spreadsheets using complex functions/formulas
  • Ability to write emails and documents in a formal tone
  • Accurate data entry with ability to screen for transcription errors
  • Ability to build positive working relationships
  • Ability to speak to large groups of students in a way that motivates and encourages positive experiences and interactions
  • Ability to address and resolve staff performance issues while considering the principles of equity, diversity, and inclusion
  • Highly organized and skilled time management in handling multiple simultaneous priorities
  • Ability to adhere to the regulatory framework of the HRPA
  • Cultural competence: Respect and understanding for persons who come from a variety of socioeconomic, ethnic, and cultural backgrounds

• 2 doses of vaccination against COVID-19 (or equivalent)

• Preference will be given to those who have a deep knowledge of the experience of international students

How to ApplyApplication MaterialsTo have your application considered, you must prepare the following Application Materials:

• A resume, letter, or audio/video recording that provides the following information:
  • Why you are interested in this position
  • What skills and/or experiences you have that you feel would enhance your performance in this position

InstructionsIf you are interested in this opportunity, please review the company website and apply through Bamboo HR at https://conestogac.bamboohr.com/jobs/, providing all of the above Application Materials.Accessibility, Diversity & InclusionConestoga Students Inc. is committed to providing equal opportunity for employment without regard to any prohibited ground of discrimination. To better reflect the diverse community in which we operate, CSI is also committed to ensuring that at least 30% of candidates interviewed are people who identify with a racial/ethnic minority.If you anticipate any need for accommodations in the process of applying, interviewing, or working, please feel free to let us know at csihr@conestogac.on.ca as soon as possible and at any time so that we are most equipped to provide a barrier-free experience.Quick Apply

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