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Office Assistant - Jobs in Kitchener, ON

Swap Robotics
Job LocationKitchener, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Are you interested in working with a promising startup in one of the hottest fields of technology today With our fleet of 100% electric grass-cutting and snow removal robots, sustainability is our mission and safety is a precondition of our culture. We have clients all over Canada and have expanded into the USA this year. In our collaborative and innovative work environment, we believe anything is possible with the right team and the right tools!In your job as Office Assistant, you are responsible for interdepartmental duties in clerical/administrative nature. You have amazing communication and people skills, you were known to be the most organized person in your classes and friend groups, and you certainly love to lend a helping hand where one is needed!We are looking for someone who is in the Waterloo region and able to work in-office due to the nature of work performed.Job Responsibilities:

  • Sorting and distributing incoming mail and preparing outgoing mail
  • Organizing travel arrangements and reservations for individuals or teams
  • Using office equipment like printers, photocopiers
  • Record and prepare minutes of meetings, seminars and conferences
  • Managing the company phone system, administration and extensions
  • Scheduling appointments, meetings and managing calendars
  • Shipping and handling
  • Preparing relevant documents and reports
  • Greeting and directing visitors to appropriate persons or service areas
  • Maintaining kitchen cleanliness as needed
  • Completing purchase orders for and maintaining inventory of office supplies and equipment
  • Assistance with event planning
  • Completing other duties as delegated by department heads and leaders
Required Skills/Experience:
  • MANDATORY: must have reliable transportation and a valid, unrestricted drivers license
  • 1-2 years experience in an Administrative, Assistant or Secretarial role in a workplace setting
  • Proficiency with G-Suite applications (e.g. Google Sheets/Drive/Docs/Calendar/Gmail/Chats)
  • Minimum WPM type rate of 60
  • High organization skills
  • Strong ability to multi-task and effectively prioritize
  • Excellent verbal and oral communication
Nice to Haves:
  • Experience with ClickUp management software
  • Post secondary degree or diploma in Business Administration or related field
  • Previous experience working at a start-up or fast-paced environment
Why work for us
  • Welcoming, inclusive and collaborative team environment
  • Flexible start/end working hours
  • Monthly internal & external social events such as Foosball and other game tournaments, Jackbox games, dinners & lunches, paintballing, trivia, and more!
  • Modern office and Green Energy technology
  • Exciting Startup with lots of opportunity to have your voice heard
  • Stock options
Swap Robotics is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environment. If you are contacted for a job opportunity, please let us know if any accommodation is needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be kept confidential.Quick Apply
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