Workplace Operations Administrator - Jobs in Lloydminster, SK

Job Description

Worker Type: EmployeeGroup: Workplace Operations DepartmentJob Post End Date: 04/22/2023About this opportunity:Workplace Operations exists to provide and maintain safe, productive, cost effective, functional and sustainable workspace to Cenovus’s office locations through the delivery of pragmatic workplace solutions. This mandate is achieved through supporting service and quality, appropriate service levels, communication, financial management and continuous improvement to ensure the best value to Cenovus’s evolving culture.Reporting to the Manager, Workplace Operations, Corporate & Canada Field the Administrative Support Workplace Operations – Lloydminster, supports the day-to-day Workplace Operations of 5 Lloydminster buildings, including but not limited to Cenovus Place (CLP), Upgrader, OCC, Logistics Building and Production Warehouse.Learn more about working in Lloydminster!About Cenovus:We’re a Canadian-based integrated energy company headquartered in Calgary. We’re committed to maximizing value by sustainably developing our assets in a safe, innovative and cost-efficient manner, integrating environmental, social and governance considerations into our business plans.We operate in Canada, the United States and the Asia Pacific region. Our operations include oil sands projects in northern Alberta, thermal and conventional crude oil and natural gas projects across Western Canada, crude oil production offshore Newfoundland and Labrador and natural gas and liquids production offshore China and Indonesia. Cenovus’s downstream operations include upgrading, refining and marketing operations in Canada and the United States.Our shares trade under the symbol CVE, and are listed on the Toronto and New York stock exchanges.For more information, visit cenovus.com.Find Cenovus on Facebook, Twitter, LinkedIn, YouTube and Instagram.Why we work at Cenovus:

• Safety as a core value
• Competitive compensation
• Flex time
• Employer paid benefits: health, dental, vision & more
• Volunteering opportunities
• Community Investment activities
• Inclusive work environment
• Career progression/internal mobility opportunities
• Company/team building events

Responsibilities:

• Support Lloydminster Workplace Operations services including janitorial, shredding, consumables/supplies, coffee/water/kitchens, corporate stationery, delivery services, reception, life safety equipment, maintenance and repairs and building critical response for 5 Lloydminster buildings.
• Liaise with Property Management team as required.
• Support and appropriate service delivery levels, including internal client interaction, third-party contracts and vendor relationships.
• Identify issues, analyze and select appropriate solutions, advise, and implement opportunities for change and continuous improvement to align service delivery processes with business needs and office standards.
• Support vendor janitorial services including office cleaning requirements/programs with cleaning vendors in each building, arranging additional cleaning, cleaning audits, and other related services. Ensure performance objectives are met and quality of service is delivered.
• Support Goods Receipt entry, PO creation, SES approvals and invoices as required.
• Provide on-site support for the Planning, Design & Construction Specialist regarding Lloydminster building construction projects as required.
• Manage Cenovus Lloydminster Workplace email address, which is responsible for sending out building communication to staff and answering basic staff questions.
• Coordinate staff moves and support building restack(s).
• Support setup of newly hired or transferred employees and contractors within the internal systems to ensure effective onboarding.
• Support management of offboarding, return of personal belongings and collection of Cenovus assets.
• Assess and respond to emergency, urgent or unplanned base building events as required, and/or escalate and action. Partner with business units with coordinating service calls and outside vendors for projects, building critical incidents, repairs and building issues as required.
• Support fleet/pool vehicle process; keys, maintenance, registration and auction.
• Manage PPE room process including visitor PPE sign out/returns, coverall dry cleaning etc.
• Manage keys and cores for office furniture, cabinets and inventory.
• Provide vacation time/sick day coverage for reception, mail/courier, and supply room if required.

Qualifications:

• Must be legally entitled to work in Canada.
• 5 years administrative experience.
• Clearly demonstrate ability to analyze and apply solid logic for solving problems as well as experience identifying innovative solutions.
• Excellent time management skills with a proven ability to respond to tight deadlines and schedule revisions.
• Highly focused on customer service, including understanding client needs, identifying options and finding solutions.
• Self-starter and effective working in both team and individual environments.
• Ability to manage and lead change while minimizing client disruption.
• Strong attention to detail and knowledge of financial metrics.
• Ability to lead diverse projects with a wide range of people and across multiple locations.
• Effective at dealing with ambiguity – can cope with change and shift gears comfortably.
• Demonstrated ability to meet deadlines and complete projects with a quick turnaround time.
• Strong people, organizational, written and oral communication skills, including presentation creation and delivery to varied audiences.
• Proven ability to identify areas of improvement and effect changes to achieve greater efficiency in both process and systems.
• Flexibility to work weekends and extended hours when required to complete a project or deal with an emergency.

At Cenovus we embrace diversity of thought, experience and backgrounds to help us make better business decisions, address our challenges, seize opportunities and unlock innovative solutions. We define diversity as the variety of people, including all of the unique attributes of our staff, as well as the variety of ideas within our organization. Building an inclusive workplace by drawing on the skills and talents of a diverse workforce provides Cenovus with a competitive advantage. We believe it’s important to maximize the potential of everyone who works for our company and ensure people feel respected, appreciated and heard. We define inclusion as ‘diversity in action,’ creating an environment of involvement, respect and connection, where various ideas, backgrounds and perspectives are harnessed to create business value.If you require accessibility assistance to complete the on-line application or otherwise apply for an open position with Cenovus, its subsidiaries and affiliates, please email [email protected].Note: The application deadline for this position is 11:59 PM MT April 21, 2023.This posting represents the desired scope, accountabilities, skills and experience requirements of the job. These requirements may be modified to support business needs. Title and compensation administration will be based on the skills and capabilities of the successful incumbent.NotificationTo be considered for a position, please click Apply and create an account or sign in to your Cenovus Careers profile.Immediately following successful submission of your online application, you will receive an online notification confirming Cenovuss receipt of your resume.Only those applicants who apply directly to a posted position and are selected for an interview will be contacted. We will not accept agency or third-party candidate submissions.To follow the status of your application, log in to your Cenovus Careers profile and click on the appropriate job under ‘My Applications’.Interested in this opportunity Click the Apply link.If you are a CURRENT EMPLOYEE please apply by going to our Internal Career SiteQuick Apply

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