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Administrative Assistant - Jobs in Melville

City of Melville
Job LocationMelville
EducationNot Mentioned
Salary19.76 CAD per hour
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

Description: The Administrative Assistant position is under the direct supervision of the Recreationamp; Programming Manager and is responsible for administrative and clerical services to the City of Melville.The employee performing in this position is responsible for front counter reception and customer service including greeting and assisting the public in person and by telephone and email, processing customer payments, providing administrative support to the Management team, and performing other related duties as assigned.The employee performing in this position must display a positive attitude, demonstrate the ability to pay attention to detail while working efficiently, be adaptable and work effectively within a variety of situations, be committed to professional learning towards enhancing skills and knowledge, be able to work as a team player and work independently with minimal supervision, and be able to maintain strict confidentiality.Main Duties and Responsibilities:

  • Process and balance cash, cheque and credit card payments and all related duties.
  • Provide front counter reception and customer service including answering telephones and responding to emails.
  • Perform general office tasks including typing, filing and photocopying as required.
  • Perform ice and recreation facility scheduling and scheduling software updates.
  • Perform Fire billing.
  • Perform event bookings, organization of and overseeing event set up and menu selections, creating event contracts, ordering and organization of linens, Pepsi products and other products as needed for events.
  • Perform website updates and City Social Media posts/events.
  • Build and maintain relationships with community groups and ice user groups.
  • Provide administrative and clerical support to the Management team.
  • Provide other job-related duties as assigned.
Qualifications:
  • Minimum Grade 12 Diploma or equivalent.
  • Office Education and/or Business Administration or an equivalent combination of education, training and/or experience.
  • High level of computer literacy specifically Word, Excel, PowerPoint, Publisher, Adobe and Graphic Design software.
  • Strong communication and interpersonal skills.
  • Experience and comfortable working in a public sector environment.
  • Accounting education and experience, an asset.
  • Experience with Vadim Software, an asset.
Candidates for this position are invited to submit applications detailing qualifications, experience, education,references before 4:00pm on October 17, 2024 to: Kristin Renkas, Recreationamp; Programming Manager, Box1240, Melville, SK, S0A 2P0 or email at krenkas@melville.caThe City of Melville thanks all applicants, however, only those selected for an interview will be contacted.

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