Gift Agreement Associate - Jobs in Montréal, QC

Job Description

University Advancement (UA) promotes McGill to its global community and to the public, engaging alumni, volunteers and friends of the University, and building on McGill’s record of fundraising success in support of University priorities. By joining UA, you can be part of a dynamic, exciting and growing team of professionals that is making an extraordinary impact on the world by advancing the philanthropic and engagement ambitions of McGill University. To find out more about UA, please visit us at www.mcgill.ca/advancement/ua-careers .Position Summary:Under the general direction of the Associate Director, Donation and Compliance, the Gift Agreement Associate is responsible for supporting the Gift Agreement Officers and the Gift Compliance Officer, drafting standard Memorandums of Agreement, providing advice to support the development activities related to the solicitation and approval process of University’s major gifts and the stewardship of legal obligations.Primary Responsibilities:

• Draft documentation for new philanthropic gifts to the University as well as amendments of student awards’ terms.
• Liaise with various internal clients involved in approving and formalizing gifts, including Legal Services, University Advancement colleagues, Office of the Provost and Vice-Principal (Academic), Office of the Vice-Principal (Administration and Finance) and Office of the Associate Dean, Student Life and Learning.
• Obtain required internal approvals related to philanthropic agreements (naming, matching, student awards terms, etc.).
• Ensure proper safekeeping of documentation, recording of legal obligations stewardship tasks resulting from philanthropic agreements in client management system.
• Assist internal clients in finding information documents related to the University’s and/or development’s guidelines, policies and procedures, and in filling forms related to gift agreements.
• Keep the units’ reference documents up-to-date.
• Undertake special projects and perform related duties as required.

Other Qualifying Skills and/or Abilities

• DEC III in Paralegal Technology preferred or four to five years as Procurement Specialist, Purchasing Administrator or Purchasing Technician or related field such as contract management or paralegal work.
• Proven experience in contract drafting, preferably in higher education setting, student awards, stewardship, compliance, development.
• Excellent interpersonal skills with strong communication skills.
• Ability to communicate clearly in writing what is needed in order to finalize a gift or other mandate/project.
• Ability to act with diplomacy, tact when proposing, and negotiating gift documentation with internal clients.
• Demonstrated ability to manage competing priorities when high demand for documentation and/or reports or other information.
• Ability to work autonomously and as part of a team in a complex, changing, fast-paced environment.
• High attention to details and organization skills.
• Client-focused with problem solving, priority setting, analytical and organizational skills.
• Demonstrated knowledge of the McGill environment is an asset.
• Demonstrated ability to work in a PC environment, using MS Office, and client-server database software.
• English, spoken and written; French, spoken and written.

Additional Information:Testing may be administered. This is a one-year term appointment.How to apply:Internal Candidates :Current McGill employees must apply via internal postings. These are accessed using the ‘Find Jobs’ report in Workday under the “Careers” application. Please refer to the job aid:External Candidates:Applicants who are not current McGill employees must apply via external postings. The website will direct you to create a Workday account. Please note you must use a personal email address when creating this account. Do not use @mail.mcgill.ca or @mcgill.ca email addresses. Applicants must use their legal name when creating an applicant account on Workday. Please refer to the job aid: Applying at McGill Guide for External CandidatesMinimum Education and Experience:DEC III 3 Years Related Experience /Annual Salary:(MPEX Grade 02) $46,110.00 - $69,180.00Hours per Week:33.75 (Full time)Supervisor:Assoc Dir Donation and CmplPosition End Date (If applicable):03/31/2023Deadline to Apply:01/20/2022McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca .Quick Apply

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