Administrative Assistant - North York & Markham/Richmond Hill, ON - Jobs in North York, ON

Job Description

Requisition ID: 106366Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.The Administration Assistant contributes to the overall success of District(s) within a Canadian Banking Region, by providing efficient and effective administrative and operational support to District Vice President(s) (DVPs). The work done by the Administration Assistant allows the DVP(s) to maximize their time in market, leading and coaching their teams.Accountabilities:Provide DVP(s) with administrative support, includingAssisting in managing schedules, travel and coordination of branch visits and booking other meetingsAs directed, coordinating and facilitating the release of Bank, Regional and District communications, including liaising with groups involved to ensure timely, accurate delivery and maintaining distribution listsProviding PC services and support including composing and producing routine correspondence, producing documents (memos, letters, presentations, spreadsheets); proof-reading work against source documents; and conducting regular back-up of systems data/documentsTracking and follow up of recognition programs such as ApplauseMonitoring and ordering office supplies/sundry itemsProvide support for District reporting and expense management, includingReconciling, preparing and submitting DVP(s)’ monthly expensesReconciling District budgets and expenses, including inputting, validating, tracking and following up on information to support the budget processAssisting DVP(s) with completion of applicable forms, templates and reporting requests and ensuring appropriate supporting documentation is on fileAs directed by the DVP(s), provide support to the District, includingAssisting the DVP(s) in vetting and validating branch and district inputs for annual goals / profit planning and recognition programsProviding event management planning and support for district meetings including: securing venues; arranging equipment, refreshments and other meeting venue logistics; agenda creation; creating presentations; inviting participants; arranging for guest speakers; and any post-event follow up requiredJointly with the DVP and Branch Manager, coordinating New Branch Opening celebratory activities, including identifying and coordinating invitations to internal partners and other stakeholders and coordinating district/branch staff participationProviding support and coordination for all-Bank, Canadian Banking or EO-driven initiatives in the district (e.g. Marketing initiatives such as Hockeyfest and Hockeyville; Best of the Best)Coordinating/assisting with managing district Business Continuity planning and validationSupport DVP(s) with District and Local Area Activities by:Overseeing philanthropic requests; managing incoming requests and coordinating participation of district resources (jointly with DVP) and forwarding requests to regional or EO offices for consideration, as applicableTabulating and sharing campaign results (e.g. Scotia Volunteer campaigns; fundraising campaigns; marketing campaigns, etc.)Managing the distribution of tickets and invitations for eventsAssisting DVP(s) in identifying opportunities within the District to include representation by District resources in Local Area ActivitiesUnderstand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisionsActively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.Champion a high performance environment and contributes to an inclusive work environment.Specific dimensions associated with measurement of success in this role include:Support 2 DVPs (two districts)Each district has approximately 16-22 branches, i.e. 16-22 Branch Managers reporting to the DVPThe incumbent completes most responsibilities with a minimum of supervision. Direction is received from the DVP(s); however, since DVPs are often out of the office, visiting branches or working in a separate office, the incumbent must be able to work independently.Exercising discretion is a key component to executing daily activities.QualificationsHigh proficiency in using PC applications, including Word, Excel, PowerPointHigh level of proficiency with Outlook and LyncHigh degree of accuracy and attention to detailGood understanding of basic bookkeeping principles, budgeting and expense managementStrong organizational skills and ability to set priorities and manage time effectivelyStrong communication and interpersonal skillsHigh level of discretion required in dealing with confidential mattersWorking knowledge of Retail Banking products and related policies, processes, systems and toolsPrevious administrative experience is an assetUndergraduate degree in business or similar discipline is an assetLocation(s): North York || Canada : Ontario : Markham || Canada : Ontario : North York || Canada : Ontario : Richmond HillScotiabank is a leading bank in the Americas. Guided by our purpose: "for every future", we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.