PROCUREMENT COORDINATOR - 2 POSITIONS - Jobs in Orillia, ON

Job Description

The Ministry of the Solicitor General, Ontario Provincial Police, and the Commander of Business Management Bureau are seeking a qualified member to work within the Procurement Services Section to provide services and support pertaining to procurement and contract management to internal clients. To design and oversee the internal procurement process within the OPP to ensure compliance and controllership in accordance with the OPS Procurement Directive. To monitor and advise clients on procurement contracts, monitor contract financial data, administer and track contract records and budget expenditure activities, and prepare reports for management and Solicitor General. To ensure continuity of operations based on contract terms, such as monitoring when contract renewals are required and to oversee the approval process.“As per the Ontario Public Service Commission Directive Employment Policy 8.40 Staffing Vacancies Using Competition Waivers, this competition may be utilized over the next 24 months to identify successful candidates for this or other vacant and temporary position(s) that are substantially similar in requirements and selection criteria".About Us:Business Management Bureau (BMB) holds itself accountable to providing high quality service to our clients and stakeholders while managing critical business functions for the organization. BMB impacts every aspect of the OPPs operations. BMB considers the factors of timeliness, competence, extra mile, fairness, and outcome, when measuring the quality of our service delivery.The Procurement Services Section provides centralized procurement services to procure goods and services for the OPP in accordance with applicable procurement principles, directives and best practices.We are committed to demonstrating inclusive behaviours and a difference-making mindset adhering to the OPP values, which promote always doing the right things for the right reasons, by:

• Serving with PRIDE, PROFESSIONALISM and HONOUR.
• Interacting with RESPECT, COMPASSION and FAIRNESS.
• Leading with INTEGRITY, HONESTY and COURAGE.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontarios Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.What can I expect to do in this roleTo provide services and support pertaining to procurement and contract management to internal clients. To design and oversee the internal procurement process within the OPP to ensure compliance and controllership in accordance with the OPS Procurement Directive. To monitor and advise clients on procurement contracts, monitor contract financial data, administer and track contract records and budget expenditure activities, and prepare reports for management and Solicitor General. To ensure continuity of operations based on contract terms, such as monitoring when contract renewals are required and to oversee the approval process.Note: this competition will be used to fill one permanent vacancy and one five (5) month temporary assignment. There is a possibility of extension for the temporary assignment. There are no relocation expenses for the temporary assignment.How do I qualifyMandatory

• Ability to pass an OPP background/ security investigation.

Knowledge, Skills and Abilities:Knowledge of supply and contract management principles and practices; OPS procurement policies, directives, guidelines and procedures; and relevant vendors of records, to provide advice and interpretation to client managers and staff on the procurement process, including supply options, and developing RFBs and contracts.Knowledge of financial and accounting procedures to ensure budget funds for procurement and to monitor/track contract budgets and ensure business needs are met.Ability to apply analytical methods and techniques to assess client requirements, conduct research and analysis and provide input to budget forecasts.Proficiency with computer software, including word processing and spreadsheet applications, databases and specialized financial and administrative systems, to prepare and edit documents, assess, manipulate and analyze data/information and perform tracking and monitoring.Oral and written communication and interpersonal skills to provide advice and information to client managers and staff, respond to their questions, and promote a fair and transparent procurement process; to update management on the status of procurement projects; to convey requirements to vendors; and to participate on committees and project teams.Ability to guide clients on the documentation of materials and ability to ensure accuracy and completeness of information, ensuring compliance with directives.Additional Information:At this time, all employees working in congregate living settings are required to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to:COVID-19 Fully Vaccinated Status in Ontario, including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated under the Employers policy and will be required to attend a vaccine education program, as determined by the Employer. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program. All employees working in congregate living settings must undergo regular rapid antigen testing, regardless of vaccination status.Ensure that you read the job description to make sure you understand this job. Even if you dont meet every requirement in this job description, we still encourage you to apply.Application Instructions:Resume / cover letter must be received no later than 11:59 pm on 22-Sep-2022. Submit quoting WIN ID # (if applicable) and file # 22-316 showing how your qualifications, training and experience relate to the position to: Leah Burton - 777 Memorial Ave, Orillia, ON L3V 7V3.Only those applicants selected for interview will be contacted.Email: leah.burton@opp.caThe Ontario Provincial Police is dedicated to ensuring open, accessible, equitable and respectful workplaces, and is committed to reflecting the diverse communities it serves. We encourage applications from members of our diverse communities, including Indigenous Peoples, persons with disabilities, women, persons from racialized groups, 2SLGBTQ+ persons, those who are able to speak fluently in another language(s), and anyone committed to a rewarding career in public service. The Ontario Provincial Police is an equal opportunity employer and accommodations will be provided in all stages of our hiring processes, as necessary. If you require accommodation in order to apply for this position, please contact the hiring manager.Additional Information:Address:

• 2 Permanent, 777 Memorial Ave, Orillia, Central Region

Compensation Group: Ontario Provincial Police Association CiviliansUnderstanding the job ad - definitionsSchedule: 3Category: Corrections and EnforcementPosted on: Wednesday, August 31, 2022Quick Apply

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