Staffing Office Clerk - Staffing Office - Jobs in Orillia, ON

Job Description

Company BiographyOrillia Soldiers’ Memorial Hospital (OSMH) is located in the City of Orillia - a beautiful community nestled along the shores of Lake Simcoe and Lake Couchiching. Orillia offers an environment where a health work/life balance is easy to achieve as exceptional urban amenities, natural resources, points of interest, and recreational opportunities abound.People have always been OSMH’s greatest strength. Our committed team has helped our community for over a century. We offer an environment where each individual works interdependently towards common goals: we value Trust, Courage and Teamwork . We are an organization where individuals’ contributions are valued and there are many opportunities for personal growth and development.Position SummaryThe Clerk within the Staffing Office is responsible for maintaining accurate daily input of staff hours through a computerized scheduling system and responding to emergent daily staffing requirements in accordance with Human Resource/Payroll related legislation, collective agreements, and Hospital policies and procedures. This office operates seven (7) days a week, from 06:00 to 18:00, 12 hour shifts. The successful candidate will be committed and available to work on short notice, based on needs of the Hospital.This role will have the following key responsibilities:Ensure the maintenance of data within a computerized scheduling system by:

• Developing and maintaining a high level of skill in the computerized scheduling system.
• Providing consistent and accurate data input.
• Adhering to scheduling policies and procedures.
• Providing timely follow up of scheduling errors and/or changes.
• Ensuring reports are distributed in a timely manner.
• Assisting the Payroll Department as required

Provide service support to hospital departments through:

• Responding to unit requests for short-call staffing needs
• Responding to all phone calls and written requests for relief for sick time, vacation and schedule changes in a timely manner.
• Maintaining a thorough understanding of human resource/payroll related legislation, Hospital collective agreements, and Hospital policies and procedures.
• Interacting with Hospital team members to update, advise and communicate staffing situations/requirements.

Perform other duties as assigned by the Manager, Payroll, Staffing and Employee Benefits.Qualifications

• A minimum of two (2) years experience in an administrative role with data entry and customer service required.
• Minimum of two (2) years of scheduling experience with an emphasis on payroll preferred
• Knowledge of Payroll processes an asset preferred.
• Demonstrated proficiency in the use of MS Office and data base software required.
• Experience working with HRIS preferred, working knowledge of Quadrant HR and KRONOS required.
• Experience working in a union environment preferably in healthcare considered an asset.
• Demonstrated initiative and good judgment in problem-solving and decision-making.
• Ability to time-manage, prioritize a heavy workload and multi-task.
• Excellent customer service, communication and organizational skills required.
• Demonstrated knowledge of employment related legislation.
• Demonstrated attention to detail and ability to provide exceptional service in a stressful environment.
• Highly motivated and flexible with the ability to adapt quickly to new situations.
• Ability to work efficiently independently and in a teamwork environment.
• Satisfactory work performance and attendance record required.
• The successful candidate will have a proven commitment to professional development as well as to the Mission and Vision of the Hospital. Demonstrates proficiency in written and verbal communications skills in relation to working with patients across the care continuum. Along with the ability to communicate effectively using tact, diplomacy and discretion and possess strong attention to detail.

Our Employees Enjoy

• a professional practice environment
• a collaborative atmosphere with emphasis on teamwork
• wellness initiatives
• continuing education grants
• employee recognition and assistance programs
• a competitive salary and benefits package
• equal opportunities for growth and development

Employment EquityOSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.Accomodation in the WorkplaceOrillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.Health & Safety ResponsibilitiesOSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospitals Occupational Health and Safety department.Closing StatementOSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital. As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new employees will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.Quick Apply

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