Accounts Receivable (AR) Administrator - Jobs in Ottawa, ON

Job Description

Annis, O’Sullivan, Vollebekk Ltd. (AOV) is a privately-owned, independent, multi-disciplined Professional Land Surveying firm based in the Ottawa area, actively involved in large infrastructure, development, rail, and transit projects. AOV provides clientele a wide range of services in topographic, hydrographic, cadastral, geodetic and engineering surveys.The AOV group of companies employs over 100 people across four offices within the Ottawa region. Our employees come to work everyday doing something that they know really matters – they help ensure homes, condos and other new or existing construction are laid out in compliance with designs, drawings and municipal requirements.We are currently recruiting an Accounts Receivable (A/R) Administrator to join our Nepean office. The ideal candidate is a proactive individual who possesses strong organizational and interpersonal skills, and enjoys working in a team environment.Position SummaryAs A/R Administrator you will professionally liaise with AOV clients on a regular basis, providing information and support in order to facilitate timely payment of accounts. In addition, you will be directly responsible for performing data entry and related accounting duties in posting accounts receivable payments for AOV.Key AccountabilitiesAccurate and efficient administration of Accounts Receivable for AOV

• Assist with preparation of monthly invoicing
• Maintain accounting ledgers by accurately posting account transactions
• Post customer payments by recording cash, cheques, e-transfers, and credit card transactions
• Compile appropriate supporting documents to support refunds, credits, adjustments or bad debt write-offs
• Verify account balances by reconciling statements and transactions
• Resolve customer account discrepancies by investigating and accumulating supporting documentation
• Prepare collection and invoice statements that will be sent to clients via email or letter mail
• Monitor and assist in the collection of overdue accounts

Maintain accurate records and databases

• Investigate and resolve billing discrepancies or misapplied cash transactions
• Enter all new work orders into AOV’s accounting/project management software, verifying accuracy and completeness

Professional client interactions

• Respond to client inquiries in a timely and professional manner
• Follow-up with clients on late accounts via telephone and/or email
• Provide letters and notices as necessary

Continuous improvement within Finance department

• Provide assistance to Senior staff to support cross functional training needs where required
• Participate in the development and change in the policies and procedures as necessary for the department

Required QualificationsEducation

• Post-secondary education in Accounting, Finance, Business Administration, or a related discipline

Experience

• 1 to 3 years of experience in an Accounts Receivable capacity
• Experience with accounting/project management software
• Microsoft Office Suite (Excel, Word, PowerPoint and Outlook)

Knowledge/Skills/Abilities

• Solid understanding of accounting functions, invoicing, credits, and reconciliations
• Strong analytical, problem-solving, organizational, and communication skills
• Proactive, with ability to work independently
• Strong interpersonal and teamwork skills

Ready to applyIf you are looking for an exciting opportunity to build a career with AOV please send your cover letter and resume to careers@aovltd.com.We welcome applications from all interested candidates, however, only those selected for an interview will be contacted. Annis O’Sullivan Vollebekk is an equal opportunity employer and accommodates people with disabilities throughout the recruitment and selection processQuick Apply

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