Accounts Receivable/ Accounts Payable - Jobs in Ottawa, ON

Job Description

Accounts Receivable/ Accounts Payable ( Level 1 or Level 2 - 12 month contract) - 00049JPosting Date: Apr 18, 2023, 3:02:22 PMPrimary Location: Ontario-OttawaJob Type: ContractSchedule: Full-timeExport Development Canada (EDC) is a financial Crown corporation dedicated to helping Canadian businesses make an impact at home and abroad. EDC offers financial products and knowledge to help Canadian businesses confidently enter new markets, reduce financial risk, and grow their business.When you join our team, you’ll be helping Canadian businesses learn the endless possibilities that open to them through export and help bring their vision, passion, and innovation to the world. Your knowledge and expertise will support more than 25,000 Canadian businesses and their customers in as many as 200 markets worldwide. You’ll work amongst the best and brightest in an inclusive, collaborative environment that fosters professional development and success. And you’ll know that you’re making an impact every day – for businesses, for Canada and for the people you work with.Are you ready to make an impact Join EDC, recognized as a Top 100 and Top Family-Friendly Employer, as we take on the risk so Canadian businesses can take on the world. #LI-HybridTeam & Job OverviewWe are currently looking to hire an energetic, self-motivated and resourceful Accounts Receivable Specialist (12-month contract) and Accounts Payable Specialist (12-month contract ).Accounts ReceivableThe Accounts Receivable (A/R) Specialist manages the lifecycle of accounts receivable in a multi product insurance portfolio as well as incoming payments across all EDC products. They will ensure admissibility of declaration amendments or overdue payments as well as allocation of payments against appropriate customers/product suite, investigating as required. The (A/R) Specialist takes action in accordance with the Corporate Accounts Receivable Policy in order to standardize and ensure that payments are applied in a timely manner and in order to mitigate collection of overdue amounts. The incumbent monitors and reports on overdue and collection efforts in order to ensure proper financial controls, identifies delinquent accounts and reduces the payment cycles. The incumbent is also responsible for following up on delinquencies and recommending appropriate actions as per Collections and Overdue guidelines The A/R Specialist is responsible for the issuance of confirmation of coverage to clients upon receipt of payment, any billing activities as well as any recording and adjustment of declared volume. They will also perform G/L accounts and customer account reconciliation and process SOA credits, refunds and write-offs. The incumbent is also responsible for communicating directly with EDC’s clients and provide explanations about processes or impacts due to solutions proposed.Accounts PayableThe Accounts Payable (A/P) team is responsible for the efficient processing of a variety of payments to employees, suppliers, and clients. These processes are affected through the Peoplesoft Financial application that requires the A/P team to demonstrate the value of teamwork by working closely with other areas of the Finance group. The A/P area is responsible for achieving results while ensuring adequacy of internal controls, adherence to corporate policy, as well as maintaining a consistently high level of service to internal and external customers.Discipline SummaryAccounts Receivable

• Manages the lifecycle of standard and non-standard transactions in the insurance portfolio and ensures all incoming payments into EDC are allocated accurately.
• Takes action in accordance with corporate strategies developed for risk mitigation and collection of overdue amounts.
• Provide accurate and timely data to external and internal stakeholders for management and corporate reporting purposes.
• Prepares, records, verifies, analyzes and reports accounts receivable and/or accounts payable transactions, and posts payments.
• Maintains and reconciles ledger accounts, financial statements and reports.
• Responsible for customer billing including preparation, delivery, and responding to queries.

Accounts Payable

• Prepares, records, verifies accounts payable transactions, pays vendor invoices for goods and services on a timely basis, and responds to vendor queries.
• Maintains, analyzes and reconciles accounts payable ledger accounts, financial statements and reports.
• Develops, directs, plans and evaluates accounts payable policies and procedures, and ensures external and internal controls and policies are adhered to.
• Processes employee expense reimbursements, customer reimbursements and invoice payment requests.

Key ResponsibilitiesAccounts Receivable

• Identifies solutions and recommends modifications to the internal payment infrastructure.
• Interprets standard insurance documents to administer the life cycle of various insurance products.
• Invoices and collects insurance premiums from customers in accordance with agreements and systems.
• Responsible for the lifecycle of accounts receivable ensuring appropriate allocation of payments against customers and products or other verification and authorization as required.
• Monitors and reports on overdue accounts and collection efforts, performs reconciliations, approves journal entries and/or provides periodic and ad hoc reporting.
• Responsible to analyze and recommend decisions in the lifecycle of various insurance products.
• Leverage multiple systems and applications across the various insurance products and payments.

Accounts Payable

• Responsible for the processing and payment of large volume of external vendor invoices, employee reimbursements and customer payments according to Service Level timing.
• Reviews and validates all incoming requests for payment and: ensures compliance with policy and delegated authority levels ensures appropriate, accurate and complete coding has been provided; validates all supporting documentation.
• Responsible for applying judgment and discretion as they ensure the “validity” and “appropriateness” of each payment they process.
• Creates journal entries to record a wide range of transactions, reconciles a variety of bank and internal suspense accounts and prepares reconciliation documents for review and approval.
• Handles and resolves client inquires/concerns in compliance with internal controls.
• Oversees the corporate credit card program, both Purchasing Card and Travel Card, coaching users on proper use, and helping liaise between employee and US Bank when fraudulent card use is suspected, or cards are at risk of suspension.
• Performs tasks demonstrating attention to detail and with a continuous improvement mindset.

Screening Criteria

• Undergraduate degree in Accounting, Business Administration or Finance or combination of College diploma and relevant work experience
• Minimum1 year of experience ( Level 1) or 2 years experience( Level 2) in business administration and/or finance operations, or related experience
• Advanced Microsoft Office skills including Word, Excel and Outlook
• Basic knowledge of banking, cash flow management and/or servicing insurance products

Assets

• Strong preference will be given to bilingual candidates (English and French)
• Experience in Customer Service
• Experience using PeopleSoft

Salary Range

• Level 1: $48,000$ - $72,000
• Level 2: $56,100 - $84,300

How to applyOnly candidates selected for an interview will be contacted.Application deadline on www.edc.ca/careers : May 12, 2023, 10:59:00 PMEDC is committed to employment equity and actively encourages applications from women, Aboriginal people, persons with disabilities and visible minorities. If selected for an interview, please advise us if you require special accommodation.Candidates must meet the requisite government security screening requirements.Quick Apply

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