Administrative Assistant - Jobs in Ottawa, ON

Job Description

THE COMPANYSlipacoffs Premium meats is an Ottawa-based wholesale meat company that has been in business for over 77 years. We provide fresh proteins to a diversified clientele.As a result of significant growth, we are looking for an experienced candidate to join us during this exciting time. Our clients relay on us to provide exceptional service as our business is based on quick turn around service as well as logistical support, and we depend on a candidate that will bring skills who are dedicated to client service excellence.THE ROLEReporting to the VP of Administration, the administrative assistant position is pivotal in sustaining business operations through a number of support activities. Incumbents are both corporate gatekeepers and brand ambassadors as they are typically the first person a client or other guest meets when they contact or arrive at Slipacoffs Premium Meats head office.Administrative Assistants will provide support to multiple internal stakeholders. A key requirement is to prioritize and complete tasks in a timely and professional manner, promptly greet and direct visitors and respond to phone and co-worker inquiries.RESPONSIBILITIES

• Answer, scrutinize and direct phone calls in a polite and friendly manner
• Maintain the reception to create a hospitable first impression
• Promptly, professionally and pleasantly greet, welcome and direct visiting stakeholders
• Maintain office security by following and controlling access to the office
• Remain up to date with changes to the organization chart and lines of business in order to provide informed responses to inquiries; remain abreast of new hires and exiting employees
• Regularly review and update employee directories and check status updates so inquiries can be accurately responded to
• Maintain office supply inventories, order supplies as needed and keep supply rooms organized and clean
• Maintain kitchen supply inventories and perform daily restock
• Manage standard office equipment such as copiers, scanners and printers; arrange for maintenance and service as required
• Update calendars and schedule meetings as requested
• Prepare accurate documents and reports within required timelines
• Complete general clerical duties such as photocopying, mailing, computer searches etc.
• Receive, sort and distribute daily mail
• Coordinate shipping and receiving with courier companies
• Assist with filing, record keeping, and documentation
• Assist with planning of company events and communication of such events
• Schedule appointments, meeting rooms and company engagements
• Provide support for the set-up of meetings and meeting rooms
• Maintain lunchroom and meeting rooms to company standards
• Arrange travel arrangements and accommodations as requested
• Assist departments with information research, collection and data entry

THE ROLE REQUIREMENTS

• 2-3+ years relevant work/accounting experience in public practice or industry
• High level of experience using Microsoft Office Suite
• Ecommerce experience is an asset ( Shopify, SEO, Google analytics, Canva )
• Able to efficiently complete internet searches
• Exceptional written and oral English language skills
• Knowledge of French an asset
• Able to utilize standard office equipment
• Well-organized, self-directed team player; open to others’ ideas and exhibits willingness to try new things, has a resourceful mindset, and strong problem-solving aptitude

Job Type: Full-timeSalary: $48,000.00-$68,000.00 per yearBenefits:

• Company events
• Disability insurance
• Discounted or free food
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Store discount
• Vision care

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Ottawa, ON K1Z 7T2: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (required)

Experience:

• Administrative experience: 5 years (required)

Work Location: In personApplication deadline: 2023-04-16Expected start date: 2023-05-01Quick Apply

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