Administrative Support Coordinator - Ontario (REMOTE) - Jobs in Ottawa, ON

Job Description

Who is eXpDoing the audacious is part of eXp Realty’s DNA. We are a company that rewards creative minds who can offer bold solutions, where opinions matter, anything is possible and the outcome can be revolutionary. As a global full-service real estate brokerage utilizing a 3-D, fully immersive, cloud office environment, offering 24/7 access to collaborative tools & training, eXp has broken the traditional mold of real estate. We are doing big things. Come join us!What you will do:The Administrative Support Coordinator will be responsible for supporting the Brokers and Provincialteam in the successful administration of eXp Realty brokerage operations in their Province.How you will make an impact:

• Ensure eXp maintains each MLS in good standing. Coordinates the joining of new MLS as needed
• Coordinates all new Branch Offices
• Follows up with Agents in new Branches
• Follows up with Offboarding and Onboarding of agents
• Supports the Designated Broker with Agent/Staff Recognition Certificates. (eXp, MLS, CREA and others)
• Supports agents with their access to the Provincial resource websites
• Provides timely updates to the agent’s Provincial resource websites
• Works closely with Agent Experience to make certain that all agents joining eXp Realty are receiving the best possible agent experience and Broker questions are quickly being responded to
• Provides support to the Designated Managing Broker and supporting staff
• Assist with Agent and Provincial Trello Boards: (1) Manages agent approval (2) Manages agent invitation acceptance
• Coordinates with NABC Specialists to track Agent compliance for FINTRAC, DNCL, Privacy and CASL training
• Coordinates with NABC Specialist to track new to real estate agents compliance
• Used Realty Juggler to track agent’s dates for license renewal, birthdays and Work Anniversary
• Reminds agent of license renewals
• Reviews and processes PRECs
• Sends the Brokers dates tracked in RJ and creates notices on the Provincial Workplace page for birthdays and work anniversaries
• Manages the Provincial calendar, coordinates and highlights the Canadian Education and NABC programs
• Assist broker with facilitation of events and meetings
• Monitor attendance and completion of Agents, Staff and Brokers Continued Education Programs
• Follows up when agents are not attending weekly provincial meetings
• Responsible to make certain that all new agents send the marketing materials of agents to CDN Marketing and communicate with Marketing to ensure compliance to Company, Provincial and Federal regulators
• Assists with the management of local Board Associations: (1) Auditing, (2) Invoicing and (3) Compliance
• Assists Broker with generating and distributing communications to agents
• Administrator of Provincial social media groups
• Liaison to: MLS Boards, Non-eXp Brokerages, Agents and Vendors
• Special projects as directed by CDN Brokerage Operations leadership and Brokers

How you will grab our attention:

• High School Diploma/GED required
• Min 3 years of experience in Real Estate office administration and/or operations
• Experience in the real estate industry strongly preferred
• Strong ability to multitask
• Strong knowledge and proficiency in Google Suite Products and Microsoft Office

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management as required. eXp Realty reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.This is a salaried position with compensation starting at $45,000 CAD per year. Exact pay will be based on knowledge and experience.eXp World Holdings is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability or any other characteristic protected by law.Quick Apply

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