Bookkeeper/Office Manager - Jobs in Ottawa, ON

Job Description

Company descriptionFlex Property Developments is a rapidly growing property management company that specializes in Air BNB, short-term rentals and long-term rentalsJob DescriptionWe currently have an opportunity for an Office Manager position. This is a great opportunity for an individual who would like to join a rapidly growing property management company which can offer supreme opportunities for career progression. This is a hybrid role of sorts and combines office tasks, passion for bookkeeping and admin. We are looking for someone who understands that each day will be different.Are you someone who:

• Is excited to solve problems
• Can embrace a fun, busy, ad fast paced environment
• Has an awesome attitude, loves helping small businesses and likes being productive.
• Is looking for a team who is fun, energetic and has got your back
• We are currently growing rapidly and looking for someone who is ready to grow with us!

Description:

• Assist in managing Airbnbs and long term rentals
• Emailing tenants and landlords and dispatching requests
• Overseeing maintenance team and admin
• Send out updates to clients, potential clients and staff
• Meeting monthly KPIs and overseeing the day-to-day operations of the business
• Scheduling maintenance, sending out leases, and basic quality control
• Keep property list up to date on excel/creating spreadsheets, organizing data and managing landlord database
• Maintains property by investigating and resolving tenant complaints, enforcing rules of occupancy, inspecting vacant units to ensure quality and presentation.
• Reports the issues of the properties to landlords and management, troubleshoots small issues.
• Keeps log of unit quality
• Ensuring all staff are aware of the Health and Safety policies and procedures
• Ensuring the maintenance of the company vehicles and keeping them ready for the road everyday
• Create appropriate cleaning schedules for your personnel
• Providing friendly customer service to tenants and guests
• Offering input on growth strategies for the company, leads small team
• Additional duties to be assigned according to the demands of the situation

Bookkeeper Job Responsibilities:

• Maintains records of financial transactions by establishing accounts; posting transactions; ensure legal requirements compliance.
• Develops system to account for financial transactions by establishing a chart of accounts; defining bookkeeping policies and procedures.
• Maintains subsidiary accounts by verifying, allocating, and posting transactions.
• Balances subsidiary accounts by reconciling entries.
• Maintains general ledger by transferring subsidiary account summaries.
• Balances general ledger by preparing a trial balance; reconciling entries.
• Maintains historical records by filing documents.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Complies with federal, state, and local legal requirements by studying requirements; enforcing adherence to requirements; filing reports; advising management on needed actions.
• Contributes to team effort by accomplishing related results as needed.

The Ideal Candidate

• Proven experience in office admin or other managerial role
• At least one year of relevant experience in office administration related industries or property management or bookkeeping
• Holds and maintain a valid Ontario Driver’s license with a clean driving record
• General understanding of the Airbnb model, kijiji and other rental websites
• Ability to use an Iphone and apps such as Airbnb, whatsapp, timetree etc.
• Exceptional leadership, planning and execution skills, with attention to detail
• Be organized, flexible, ability to multi-task and shift smoothly between numerous projects based on priority
• Able to work independently and in stressful environments
• Able to lift and carry up to 30lbs when required
• Has a "do what it takes" attitude to meet tight deadlines and be a contributing member in a team environment

Job Types: Full-time, occasional night and weekend shift required (on call)Job Type: Full-timeSalary: $20.00-$34.47 per hourFlexible Language Requirement:

• French not required

Schedule:

• 4 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Experience:

• QuickBooks: 1 year (preferred)
• Bookkeeping: 1 year (preferred)

Work Location: Hybrid remote in Ottawa, ONQuick Apply

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