Clinical Secretary, COVID-19 - Jobs in Ottawa, ON

Job Description

Requisition ID: 6108Department: Ottawa Public HealthService: Ottawa Public Health Dept.Branch: Health Protection ServiceEmployment Type: 1 Full-time Temporary Position - Up to December 31, 2023Work Hours: 35.00 /hours per weekAffiliation: CUPE 503 Inside/OutsideSalary Information: $54,543.58 - $63,818.30 annually (2022 rates of pay)Location: 100 Constellation, NepeanCity: Ottawa, ONJob Category: Ottawa Public HealthApplication Close: 07/12/2022JOB SUMMARYOttawa Public Health is responsible for providing public health programs and services that contribute to the physical, mental and emotional health and well-being of the residents of Ottawa, in compliance with Ontario Ministry of Health and Long-Term Care standards, protocols and guidelines and other related public health legislation. In partnership with the people and communities of Ottawa, Ottawa Public Health improves and advocates for health and well-being through prevention, promotion and protection.You provide clerical support to the Public Health Nurses in the follow-up activities related to COVID-19; including assisting with management and follow-up of infected clients. You also answer and triage incoming calls and maintain an accurate patient/records management system.EDUCATION AND EXPERIENCECompletion of Grade 12 plus 1-year office administration certificate3 years of relevant Medical Office experience, including 2 years of intensive experience in Data EntryKNOWLEDGE

• Basic understanding of anatomy, physiology, medical terminology and harm reduction approach
• Medical office administration and electronic medical office management systems
• Management of medical records
• Public Health Services and the health care system
• Current legislation pertaining to health information and confidentiality
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Strong interpersonal and communication skills combined with excellent customer service skills
• Use medical protocols/directives
• Use electronic database to enter, search, recall client information, and book appointments
• Format documents using the concepts taught at Advanced Word level
• Use Excel to intermediate level
• Use PowerPoint to prepare presentations
• Search and retrieve information from the Internet
• Generate computerized reports
• Proofread and edit documents processed
• Set up and maintain filing systems, both hard copy and electronic forms
• Use a scanner, colour printer and other office equipment effectively and efficiently
• Displays initiative, reliability, flexibility, good judgement skills and discretion on sensitive issues
• Able to work in an environment of changing priorities and multiple demands, including some evening work as required
• Develops a general understanding of public health issues
• Clear communications skills
• Good interpersonal skills including establishing an effective working relationship with professional staff and other branch support staff
• Problem-solving skills
• Organizational and time management skills

WHAT YOU NEED TO KNOW

• Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.
• Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• This role works in a high-risk setting; therefore, all employees are required to be fully vaccinated against COVID-19 and provide proof of vaccination as a condition of employment in accordance with the City’s Mandatory Vaccination Policy.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, people with disabilities, Aboriginal peoples and persons of all races, ethnic origins, religions, sexual orientations, and gender identities and expressions.The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.Quick Apply

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