Elementary School Office Assistant - 100%, Regular (*external posting) - Jobs in Ottawa, ON

Job Description

Open to ESP casual and term employees and External applicants.Elementary School Office Assistant100%, Regular, 10 months per year8:30 am to 4:30 pm, Monday to Friday$29,651 to $37,877 (10 months per year)Under the direction of the Elementary School Office Administrator, the Elementary School Office Assistant assists staff, students, and the public; ensures the safety and well-being of students; supports the school office (answering phones, correspondence); maintains student and staff information (recording, monitoring, and tracking systems); assists with financial accounts; and performs other related duties to support the school office.QUALIFICATIONS AND REQUIRED KNOWLEDGE AND EDUCATION:Familiarity with relevant legislation including the Municipal Freedom of Information and Protection of Privacy Act; The Immunization of School Pupils Act, and the Ministry of Ontario Student Record (OSR) Guidelines.Familiarity with Board and school policies and procedures including Board Admissions-Enrolment Guidelines, Board Purchasing Manual;Proficient in word-processing, databases, accounting software, spreadsheet, desktop publishing, electronic mail, and integrated and other software applications; Ability to operate standard office equipment and administer public address system;Experience working with google applications, (ie. docs/sheets/forms, email, calendars, online meetings)Organizational and time-management skills are required to prioritize work.Writing skills are required to prepare correspondence and/or reports.Interpersonal and communication skills are required to exchange and clarify information, and to understand and respond to inquiries using tact, diplomacy and discretion when dealing with the public, staff and students.Accounting skills to maintain the budget required (if applicable to the assignment)First Aid certification and ability to administer first aid.The qualifications and knowledge outlined above would normally be obtained through completion of a Secondary School Diploma, and 1 to 2 years related experience; or an equivalent combination of education and experience. Continuous upgrading of computer skills is required.Please ensure your resume is in the Board approved format before submitting your application. Copy of the template can be found on ESP conference on GEM.Application Process:Applications will be considered in accordance with the ESP Collective Agreement, in the following order:1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration.2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration.3. Applications from External candidates (including Board employees that do not belong to this bargaining unit) will be considered only if applications from 1 & 2 have been exhausted.If you are a Regular part-time ESP member and also on the ESP Casual List, you will see both postings. However, you must apply to the Internal Job posting in order to be given 1st consideration.Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Boards Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.As a condition of employment, in accordance with procedure PR.697.HS Covid-19 Vaccination Protocol, all new employees must be fully vaccinated and provid e satisfactory proof thereof, unless approved for an exemption based on a protected ground in the Ontario Human Rights Code (“the Code”).Personal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.The Ottawa-Carleton District School Board is committed to equity for all students and staff and to delivering the highest quality education through a qualified workforce that reflects the diversity of the students and communities it serves.The District seeks to be proactive in attracting Indigenous, Black and minoritized candidates.Applicants who may require accommodations at any point in the selection process are invited to contact us at hrcompetitions@ocdsb.caEDUCATING FOR SUCCESS - BUILDING BRIGHTER FUTURES TOGETHERQuick Apply

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