HR Assistant, Elementary Staffing Division - Regular, 100% - Jobs in Ottawa, ON

Job Description

HR AssistantElementary Academic Staffing Division100%, Regular, 12 month work year35 hours per week, 7 hours per day from 8:30 am to 4:30 pmESP, Level 5 salary range: $40,150 to $51,291Under the direction of the Human Resources Officer and/or Administrator of Human Resource Services, the Human Resources Assistant supports the Elementary Staffing and Recruitment process, and serves as the frontline contact to employees requiring Human Resources services. Responsibilities include, but not limited to, organizing new hire packages, preparing correspondence, creating and maintaining human resources files, performing data entry and maintaining a variety of HR databases and spreadsheets. The HR Assistant will also help in organizing interviews and schedules, researching files and information, responding to inquiries and maintaining casual lists.Candidate ProfileThe ideal candidate will hold a community college diploma in office administration and 2-3 years of relevant experience. Experience working in a human resources environment, and can work in both English and French is an asset. An equivalent combination of education and experience may also be considered.Required Knowledge and Skills:Knowledge of human resources processes, related Board policies and procedures, and relevant collective agreements and/or handbooks.Advanced level of proficiency with Word and Excel in order to generate and track large volume of correspondence and other related HR documents.Proficient in other software applications including Google Docs/Sheets, HR/Payroll Integrated System (IPPS) and Apply to Education.Essential to this position is the ability to organize and manage workload, multiple & conflicting priorities and demands while meeting daily and weekly deadlines.Excellent interpersonal and communication skills required for exchanging, directing and/or providing general HR information to others using tact, diplomacy and discretion.Protecting confidentiality, integrity and privacy of employee information and files.Must be able to demonstrate initiative and use good judgement skills.Demonstrates a commitment to customer service, and ability to work independently and with minimal supervision.How to Apply :The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for job competitions. OCDSB employees can apply to this job posting using their existing ATE account.For External Applicants ( if you do not have an ATE account), please create an account at www.applytoeducation.com. Register as an External Applicant; Choose the job Category ECE, EA and Support Staff; create your username and password; Once you have set up your account, you can customize your portfolio; Choose Job Posting and select Search Jobs from the drop down menu. Search the job posting at the OCDSB;; Click on the job title and then Hit the Apply button. Remember to attach your resume and cover letter when you apply to this Job Number/Posting.Order of Consideration :Applications will be considered in accordance with the ESP Collective Agreement, in the following order:1. Applications from Regular full-time and part-time employees within ESP bargaining unit are given first consideration (internal posting)2. Applications from term and casual employees within ESP bargaining unit are given 2nd consideration (External posting)3. Applications from External candidates (including Board employees that do not belong to this bargaining unit ) will be considered only if applications from 1 & 2 have been exhausted.Evaluation & Assessment: In accordance with the Ottawa-Carleton District School Board's Administrative and Support Staff Selection Process, the evaluation and assessment of candidates will be completed using the following four (4) identified areas of performance: Organizational and Management Skills, Communication, Interpersonal Skills, and Knowledge and Practice, as they relate to the duties, qualifications, knowledge and education outlined above.Persons with disabilities: If you require an accommodation in the interview process, please send an email noting the competition number (job code) to hrcompetitions@ocdsb.caPersonal information is collected pursuant to the Education Act and will be used to determine the eligibility for employment with the OCDSB. Questions about this collection should be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean, Ontario K2H 6L3.The Ottawa-Carleton District School Board is committed to equity for all students and staff and to delivering the highest quality education through a qualified workforce that reflects the diversity of the students and communities it serves. The District seeks to be proactive in attracting Indigenous, Black and minoritized candidates. Applicants who may require accommodations at any point in the selection process are invited to contact us at hrcompetitions@ocdsb.ca